Skip to content

Tickets

Updated till version 5.0.9

Quick overview of Ticket

In VNCproject, teams use tickets to keep track of individual pieces of work that need to be completed. Based on how your organization utilizes VNCproject, a ticket could represent an assigned task, a support complaint, a leave request form, etc.

A ticket consists of three key components:

  1. Ticket actions: Edit a ticket, clone it, log time spent working on it, and perform other actions.
  2. Ticket details: See the ticket details such as assignee, description, status, etc., add attachments to the ticket, relate tickets together, and more.
  3. Ticket activity: See the whole ticket history, so you can get a better grasp on how the ticket was changing in the past.

Create a ticket

Users can create tickets within projects if given permission (managed by administrators at Administration > Roles and permissions).

Tickets are the most common items in VNCproject. A ticket can be added to a specific project.

  1. Navigate to Projects > Projects.
  2. Click the down arrow next to All Projects and select the project you want to add a ticket to.
  3. At the bottom, click the plus icon .
  4. Select New Ticket.

  5. Fill in all required fields and any other fields that you want:

    • In the Subject field, type the name of the ticket.
    • In the Estimated time field, determine the time required to complete a ticket.
    • In the Done Ratio field, select the percentage of task complete. The Done ratio section shows the time logged so far, and time remaining.
    • From the Project dropdown, you can change the project you want to add a ticket to.
    • Check the box next to Private if you want to limit project members or users can view the ticket. The users who can view are watchers, assignees, project managers, administrators, and authors.
    • In the Description field, write the resume of the ticket.
    • In the Status field, select the status. If you are creating a new ticket, you need to set the status to "New". However, you can update the status of the ticket later on.
    • Assign the ticket to a user.
    • Set the start date and due date of the ticket.
    • In the Target version field, select the target version where the ticket is in. You can also create a new target version by clicking the plus icon next to the Target version field.
    • In the Priority field, set the priority to Immediate, Urgent, High, Normal, and Low.
    • In the Analytical Account field, select the analytical project to which the project was created.

  6. Click Create.

Add recurrence to a ticket

Recurring tickets repeat over a specified interval of time. To make a ticket recurring, add recurrence to it.

  1. Open a ticket.
  2. Under the Recurrences section, click the plus icon . You will be redirected to the Add recurrence page.
  3. Fill in the Interval Number field. This is an integer greater than 0 that specifies how often a ticket repeats. For example, if the recurrence rule is a weekly recurrence rule and its interval is 1, then the pattern repeats every week. If the recurrence rule is a monthly recurrence rule and its interval is 3, then the pattern repeats every three months.
  4. Fill in the Interval Units field. This is a value that indicates whether the recurrence rule is daily, weekly, monthly, or yearly.
  5. Check the box next to Fixed schedule if you want to schedule your ticket.
  6. Click Create recurring task.
  7. You can edit or delete a recurring ticket by clicking the pencil icon or trash icon next to it.

Relate tickets together

There may be existing tickets that relate to the one you're working on, and their details can help add more context.

  • Once you add the related tickets, they will appear in the Related Tickets section.
  • The Related tickets section is visible on both the original ticket and the related ticket.
  • Clicking on the related ticket will open the ticket in a new tab on your browser for easier viewing.

To relate tickets together:

  1. Open a ticket.
  2. Under the Related tickets section, click the plus icon .
  3. From the Related to dropdown menu, select the type of relation between tickets.
  4. In the Ticket # field, enter the number of the ticket to be linked.
  5. Click Add.

Delete a linked relation between tickets

  1. Open a ticket.
  2. Under the Related tickets section, click the trash bin icon next to the linked ticket.

  1. Open a ticket.

  2. Under the Related tickets section, click the kebab menu icon next to the linked ticket to perform the following actions on it:

    • Edit a ticket
    • Change status, type, priority, target version, assignee, % done, analytic account, and story points.
    • Add tags
    • Log time
    • Copy a ticket
    • Delete a ticket

Relate a ticket and meta task together

If a meta task was assigned to you, you can relate a meta task and a ticket while editing the one.

  1. Open a ticket.
  2. Under the Related meta tasks section, click the plus icon .
  3. In the Meta task # field, enter the number of the task to be linked.
  4. Click Add.

Add an attachment to a ticket

  1. Open a ticket.
  2. Scroll down to the Attachments section and click the plus icon .
  3. Select a required file/ image from your computer.

Download attachments in a ticket

  1. Open a ticket.
  2. Under the Attachments section, hover the pointer over a file/ image you want to download and click the download icon .
  3. (Optional) You can download all of attachments at once. Click the download icon in the upper right corner of the Attachments section.

Delete attachments in a ticket

The deletion process is non-reversible and hence must be exercised with caution.

  1. Open a ticket.
  2. Under the Attachments section, hover the pointer over a file/ image you want to delete and click the trash bin icon .

Add a tag to a ticket

You can add a tag to a ticket to make the ticket easier to find.

There are 2 ways to add a tag to a ticket.

Way 1. From the "Ticket Details" page.

  1. Open a ticket.
  2. Scroll down to the Tags section and click the plus icon .
  3. Select a tag from the menu.

Way 2. From the ticket list.

  1. Navigate to Projects > Tickets.
  2. Under the Tags field, click the pencil icon next to a required ticket.
  3. Click the plus icon and select a tag from the menu.
  4. Click Save.

Add a watcher to a ticket

You can also add watchers to make sure they arere informed of important ticket updates.

  1. Open a ticket.
  2. Under the Watchers section, click the plus icon .
  3. Search for and select a user you want to assign as a watcher.
  4. Click Add.
  5. To remove a watcher from a ticket, hover the mouse pointer over the watcher and click the cross icon.

The selected watcher/ watchers will now automatically receive a message if the ticket is edited or its status changes.

Edit a ticket

There are 2 ways to edit a ticket.

Way 1. Using the "Edit" button.

  1. Open the ticket.
  2. Click the Edit button. You'll be redirected to the "Edit Ticket" page.
  3. Modify the ticket details.
  4. Click Update.

Way 2. Without going to the "Edit Ticket" page.

  1. Open an issue.
  2. Click on the field you'd like to update.

There's also no need to press save when you edit ticket details, as whatever you enter is saved as soon as you click a field.

Log time on a ticket

VNCproject makes it easy for you to keep track of time spent on your tickets. This will let you compare your original estimate with how long it took to resolve the issue.

  1. Open a ticket.
  2. Click the LOG TIME button. The Log Time modal box will open.
  3. Fill in the Hours and Comments fields.
  4. (Optional) Complete any other fields.
  5. Click CREATE.

Watch/ unwatch a ticket

Watching means you receive notifications when things happen on a ticket. For example, when someone comments on or edits the ticket, you'll receive notifications in VNCtalk.

  1. Open a ticket.
  2. Click the Watch button.
  3. To unwatch a ticket, click the Unwatch button.

Clone a ticket

If you ever need to create a duplicate of a ticket, there’s no need to do everything manually. Cloning enables you to duplicate a ticket, copying over most information from a ticket like the "Subject" and "Description" fields and more.

Cloned tickets exist as a separate entity from the original ticket. Their only connection is that, upon cloning, the two tickets are linked — though you can unlink them at any time.

  1. Open a ticket.
  2. Click the Clone Ticket button. You'll be redirected to the New Ticket page.
  3. Edit the information as needed.
  4. Uncheck the box next to Link copied issue if you want to unlink two tickets.
  5. Click CREATE.

Delete a ticket

To delete the tickets, you should have delete tickets permission enabled. When the ticket is deleted, the following ticket-related items are also deleted:

  • Attachments
  • Comments and notes
  • Ticket activity entries

To delete a ticket:

  1. Open a ticket.
  2. Click the Delete button.
  3. Click OK in the delete confirmation dialogue box to permanently remove the ticket.

Export a ticket as PDF

You can export tickets in the standard business document file format to share, print, and email them.

  1. Open a ticket you want to export as PDF.
  2. Scroll down to the bottom and click PDF.

Comment on a ticket

Comments can range from simple text updates to let watchers know what's happening on the issue, to code snippets, images, tables, and more.

  1. Open a ticket.
  2. Click the Edit button. You'll be redirected to the "Edit Ticket" page.
  3. In the Notes box, type your comment.
  4. Click Update.

Mention your teammates

If you need someone to know about a comment, you can mention them in it. Type @ followed by their name, then choose the right person from the list. The person you mention will be notified about your comment and can quickly jump to the ticket to see what's happening.

Make a comment private

If your comment is only meant for a specific group or project role, you can make your comment private by checking the box next to Private notes.

Quote a comment

If you want to respond to a specific comment rather than just leave a new comment directly at the bottom of a ticket, you can create a comment thread for this purpose.

  1. In the upper right corner of the comment you want to respond to, click the quotation mark.
  2. Click into the text box at the bottom of this comment thread and start creating your response.
  3. Click Update.

Edit a comment

You can edit an existing comment you wrote on a ticket.

  1. In the upper right corner of the comment you want to edit, click the pencil icon .
  2. Make your changes.
  3. Click Update.