Skip to content

VNCmeet

Introduction

VNCmeet is the part of VNCtalk that allows to start video calls with not only internal users, but also with external users who do not have VNCtalk subscription. External users do not need to have VNCtalk account or download the application. There are 3 possible roles in VNCmeet:

  • Moderator can: share the screen, create a whiteboard, start a broadcast, send messages to participants, change participants role, remove participants from VNCmeet, add participants with a particular role, remove participants from a group, mute/unmute participants;
  • Participant can: raise a hand, add participants without a role, send a message to participants, mute/unmute participants for himself/herself, share the screen;
  • Audience can: send a message to participants, mute/unmute participants for himself/herself, and add participants without a role.

When you start a VNCmeet, you can see the users statistics: the number of participants, who has joined (status "Joined"), who has left (status "Left"), who has not joined (status "Pending"):

There are 3 types of layouts in VNCmeet for your convenience:

  • Tiles - set by default. It looks as follows:

  • Full screen - it looks as follows:

  • Filstrip - it looks as follows:

How it works

For internal users

To start a VNCmeet with an internal user (member of your organization), you need to select the user from the list of your contacts. You can set a password for the VNCmeet, so the invited user should enter to join the VNCmeet. You should provide the user with this password personally.

Also you can start the VNCmeet at once or you can schedule it. If you schedule the VNCmeet, the corresponding meeting is created in your account and in the user's account:

The user receives the notification that he/she has the scheduled meeting. The moderator starts the VNCmeet at the scheduled time.

For external users

To start a VNCmeet with an external user (not member of your organization), you need to enter the user's email address. The meeting notification is sent to the specified email address. You can also set a password for the VNCmeet, but do not forget to provide the user with it.

If you start the VNCmeet at once, you should wait until the user joins the meeting. For this, he/she needs to click Join the Meeting button, which is located at the meeting notification:

If you schedule the VNCmeet,the corresponding meeting is created in your account and in the user's account. The user receives the notification with the following information: organizer, attendees, start time, and end time. And there is Join Video Meeting button in the notification for joining the meeting.

VNCmeet is a hosted service of VNClagoon LIVE to showcase VNCtalk It is available for Web Client.

For the general functionalities refer to the documentation here:

After you log out of VNCmeet, you are logged out of VNClagoon LIVE automatically.

"Individual" account

"Individual" account provides the following features:

  • 1:1 and group chats;

  • 1:1 audio/video calls;

  • screensharing;

  • VNCpad (document collaboration);

  • RFC (Request for connect);

  • 2 Factor Authentication;

  • upgrade account to organization.

In order to upgrade to an "Organization" account - follow the steps from "Upgrade to "Organization" account" instruction. In order to register "Individual" account - refer to "Registration" section.

Create "Request for connect" (RFC)

Request for Connect (RFC) is an option for users of the VNCtalk LIVE service to invite other persons to communicate in VNCtalk. Therefore, any user of the VNCtalk LIVE service can invite another person by email. When this person accepts the invitation and joins as a VNCtalk user, they see each other as VNCtalk contacts and can communicate, e.g. via chat or 1:1 audio / video call.

To create "Request for connect" (RFC), follow the steps below:

  1. Click SETTINGS:

  2. Click in RFC:

  3. Click New RFC.

  4. Fill in the fields, but ensure that you have entered an email address without blanks, and click Send RFC.

    The corresponding email is sent to the specified email address.

Accept "Request for connect" (RFC)

Check your email address to which the invitation has been sent. The email is sent from signup@vncmeet.com and looks as follows:

If you want to accept the invitation - just click Accept, but if you do not want - click Decline.

Once you click Accept, you are redirected to VNClagoon sign up page. If you have already had the account, just login to it and you should see the following:

You are connected with Marcus Swift now.

Also you should see that the user, who has sent you the invitation, in your list of contacts:

If you have not had the account yet - register the account with the same email address to which the invitation has been sent, login and you should see that the user, who has sent you the invitation, in your list of contacts and you can start communicating with him/her.

Check the list of "Requests for connect" (RFC)

To check the list of "Requests for connect" (RFC), follow the steps below:

  1. Click SETTINGS:

  2. Click RFC:

    Here you should see 3 tabs: Connected, Received, and Sent.

"Organization" account

Organizations can be created by subscribers to the VNCtalk LIVE service in order to communicate professionally in teams, organizational units and companies. An Organization can be managed by a VNCtalk subscriber, who then invites other users to join the Organization.

"Organization" account provides the following features:

  • 1:1 and group chats;

  • 1:1 audio/video calls;

  • video/audio group conferences;

  • screensharing;

  • VNCpad (document collaboration);

  • RFC (Request for connect);

  • 2 Factor Authentication;

  • invite external users;

  • invite users to join an organization.

In order to register "Organization" account - refer to "Registration" section.

In this section you can find 3 instructions: "Create "Request for connect" (RFC)", "Accept "Request for connect" (RFC)", and "Check the list of "Requests for connect" (RFC)". For more instructions - refer to ""Organization" account" section.

Create "Request for connect" (RFC)

Request for Connect (RFC) is an option for users of the VNCtalk LIVE service to invite other persons to communicate in VNCtalk. Therefore, any user of the VNCtalk LIVE service can invite another person by email. When this person accepts the invitation and joins as a VNCtalk user, they see each other as VNCtalk contacts and can communicate, e.g. via chat or 1:1 audio / video call.

To create "Request for connect" (RFC), follow the steps below:

  1. Click SETTINGS:

  2. Click RFC:

  3. Click New RFC.

  4. Fill in the fields, but ensure that you have entered an email address without blanks, and click Send RFC.

Accept "Request for connect" (RFC)

Check your email address to which the invitation has been sent. The email is sent from signup@vncmeet.com and looks as follows:

If you want to accept the invitation - just click Accept, but if you do not want - click Decline.

Once you click Accept, you are redirected to VNClagoon sign up page. If you have already had the account, just login to it and you should see the following:

You are connected with Marcus Swift now.

Also you should see that the user, who has sent you the invitation, in your list of contacts:

If you have not had the account yet - register the account with the same email address to which the invitation has been sent, login and you should see that the user, who has sent you the invitation, in your list of contacts and you can start communicating with him/her.

Check the list of "Requests for connect" (RFC)

To check the list of "Requests for connect" (RFC), follow the steps below:

  1. Click SETTINGS:

  2. Click RFC:

    Here you should see 3 tabs: Connected, Received, and Sent.