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Files & File Sharing

Updated till version 4.0.8

Files

Attach a file

You can add files from ownCloud as well as from your phone to chats.

  1. Open a chat.

  2. Choose from the following options:

    • If you want to attach a file from your phone, tap the clip icon beneath the box where you type your message.
    • If you want to attach a file from ownCloud, tap the ownCloud icon beneath the box where you type your message.

  3. Select the files you want to add.

Access files in a chat

All sent images/ documents/ voice messages / videos/ meetings are stored in the "Media" folder.

To access files in one-on-one and group chats:

  1. Open a chat.
  2. In the upper right corner, tap the kebab menu icon .
  3. Select Media from the dropdown menu.

You can also access files in a group chat by using the "Chat info" option.

  1. Open a chat.
  2. In the upper right corner, tap the kebab menu icon .
  3. Select Chat info from the dropdown menu.
  4. Tap the down arrow next to Info and then select Files.

Manage attached files

From the "Files" page you can find all sent image(s)/ video (s)/ document(s)/ voice message(s)/ meetings by entering the keyword in the search field.

When you search, you have these options:

  • Group results by date or user: Below the search field, tap the down arrow and select "Date" or "User".
  • Start a new search: Tap in the search field.
  • Open a result: Tap it.
  • Download a result: Tap the kebab menu icon next to the file you want to download. Select Download from the dropdown menu.
  • Preview a result: Tap the kebab menu icon next to the file you want to preview. Select File preview from the dropdown menu.
  • Send a result to a chat: Tap the kebab menu icon next to the file you want to send to a chat. Select Send to from the dropdown menu. In the Send to box that opens, select or search for a chat you want to send the file and tap it.
  • Email a result to a friend: Tap the kebab menu icon next to the file you want to email to a friend. Select Share via email from the dropdown menu. In the Email to friend box that opens, fill in the fields and then tap Send.

Change the view of files

Files can be displayed in two ways - list or tiles. To change the view of files:

  1. Open a chat.
  2. In the upper right corner, tap the kebab menu icon .
  3. Select Chat info from the dropdown menu.
  4. Tap the Files tab.

  5. Tap or to change to the view you want to see.

    • Tiles. Displays medium-sized icons of the files with their names, the date when they were sent, and who sent them.
    • List. Displays small icons of the files with their names, the date when they were sent, and who sent them.

Media file preview

VNCtalk supports the following file types when previewing:

  • Images files
  • Video files

Preview a media file

Media files are opened in a media previewer. You can tap the left and right arrows (1) to navigate through all files shared in the respective chat. Zoom (2) is supported. The action menu (3) allows forwarding media to a different chat, downloading it, or sending it to the ownCloud.

Forward a media file

  1. Open a chat and tap an image/ video to open it.
  2. In the top menu, tap the forward icon .
  3. Search for or select a chat you want to forward an image/ video to and tap it.

Download a media file

To save a file or image on your phone, download it. The file will be saved in your default download location.

  1. Open a chat and tap an image/ video to open it.
  2. In the top menu, tap the download icon .

  3. You will see notification stating "File download has started".

    • The interface may vary slightly depending on whether you are using Android, iOS, or another platform, but the general process remains consistent across devices.

Share a media file

Media files can be forwarded email or other apps.

  1. Open a chat and tap an image/ video to open it.
  2. In the top menu, tap the share icon .

  3. Select the app you want to open the media file with.

    • You can also save the file locally by selecting the Save to files option.
    • The interface may vary slightly depending on whether you are using Android, iOS, or another platform, but the general process remains consistent across devices.

Send a media file to ownCloud

You can send an image/ video to ownCloud within the media previewer.

  1. Open a chat and tap an image/ video to open it.
  2. In the top menu, tap the kebab menu icon and then select Send to ownCloud.
  3. Select a folder where you want to send your media or tap if you want to create a new one.
  4. In the upper right corner, tap the checkmark .

Share a media file via email

  1. Open a chat and tap an image/ video to open it.
  2. In the top menu, tap the kebab menu icon and then select Share via email.
  3. Enter an email address in the field.
  4. Tap Send.

Delete a media file

  1. Open a chat and tap an image/ video to open it.
  2. In the top menu, tap the kebab menu icon and then select Delete.

ownCloud

Currently, you can search, view, download, and share your ownCloud files and folders right from VNCtalk.

Share with users and groups

You can share the files and folders that you store in your ownCloud with anyone in VNCtalk.

  1. Open a chat.
  2. Tap the ownCloud icon beneath the box where you type your message.
  3. Tap the kebab menu icon next to the file you want to send to and then select Share with users and groups.
  4. Enter the name of the user or a group you want to share with.
  5. In the upper right corner, tap the checkmark icon .

The recipient will need to enter the password to access the shared resource.

You can create multiple public links per file or folder. This offers a lot of flexibility for creating different kinds of share links for a single file or folder, such as different passwords, expiry dates, and permissions.

  1. Open a chat.
  2. Tap the ownCloud icon beneath the box where you type your message.
  3. Tap the kebab menu icon next to the file you want to send to and then select Share a public link.
  4. Provide the name in the Link Name field.

  5. Set the permission parameters:

    • Download/ View. Allows recipients to view or download the public link’s contents.
    • Download/ View / Edit. Allows recipients to view, download, edit, and delete the public link’s contents.
    • Download/ View / Upload. Allows recipients to view, download, and upload the public link’s contents.
    • Upload only. Allows users to create a drop folder, which can receive files from multiple recipients without revealing the contents of the folder.

  6. Set a password to protect the link.

  7. Set an expiry date for the link. The public link expires at the end of the specified date.
  8. In the upper right corner, tap the checkmark icon .

  • Now that the share is created and copied to the clipboard, you can manually paste the link to send it.
  • To access public link shares tap the Shared by link tab.

This shows details about public links (if they have been created) such as their names, share permissions, and sharing status.

  1. Open a chat.
  2. Tap the ownCloud icon beneath the box where you type your message.
  3. Tap the kebab menu icon next to the file shared and then select Details from the dropdown menu.

From here, you can also edit, copy, or delete your public link shares.

You can change any of the properties of a public link:

  1. Tap the kebab menu icon next to the file shared and then select Details from the dropdown menu.
  2. Click the kebab menu icon next to the public link you want to edit and then select Edit.

  3. In the "Edit a public link" page, you can:

    • Rename a file. When you rename a public link, it only renames your version; no other users see the new public link name.
    • Change public link permissions.
    • Protect a public link with a password.
    • Set, adjust or remove the expiration date.

  4. In the upper right corner, tap the checkmark icon .

  1. From the public link detail page, tap the kebab menu icon next to the public link you want to copy.
  2. Select Copy to clipboard from the dropdown menu.
  3. Now that the public link is copied to the clipboard, you can manually paste the link to send it.

It's worth noting that you do not delete a public link. Rather what you do is remove the access of users with whom it is already been shared.

  1. From the public link detail page, tap the kebab menu icon next to the public link you want to delete.
  2. Select Delete from the dropdown menu.

To do that, the user should no longer have access to the public link you shared earlier.

Mark a file as a favorite

  1. Open a chat.
  2. Tap the ownCloud icon beneath the box where you type your message.
  3. Tap the star to mark it as a favorite.
  4. You can quickly find all of your favorites with the Favorites filter.
  5. To unmark a file/folder as a favorite, tap the star icon again.

Rename an ownCloud file/ folder

  1. Open a chat.
  2. Tap the ownCloud icon beneath the box where you type your message.
  3. Tap the kebab menu icon next to the file/ folder you want to rename and then select Rename from the dropdown menu. The file’s current name will be displayed in an editable text box.
  4. Change the name.
  5. Tap the checkmark icon . If you don’t want to rename it, tap , and the file name will be left as is.

Download an ownCloud file/ folder

There are 2 ways to download an ownCloud file/ folder.

Way 1. Using the "Download" menu option.

  1. Open a chat.
  2. Tap the ownCloud icon beneath the box where you type your message.
  3. Tap the kebab menu icon next to the file/ folder you want to download and then select Download from the dropdown menu.

Way 2. Using the download icon.

  1. Open a chat.
  2. Tap the ownCloud icon beneath the box where you type your message.

  3. Check the box next to a file/ folder you want to upload.

    • In that way, you can download multiple files at once.

  4. Tap the download icon at the top.

Delete an ownCloud file/ folder

There are 2 ways to delete an ownCloud file/ folder.

Way 1. Using the "Delete" menu option.

  1. Open a chat.
  2. Tap the ownCloud icon beneath the box where you type your message.
  3. Tap the kebab menu icon next to the file/ folder you want to delete and then select Delete from the dropdown menu.

Way 2. Using the trash bin icon.

  1. Check the box next to a file/ folder you want to delete.

    • In that way, you can delete multiple files at once.

  2. Tap the trash bin icon at the top.

Create an ownCloud folder

  1. Open a chat.
  2. Tap the ownCloud icon beneath the box where you type your message.
  3. In the lower right corner, tap the plus icon and then New folder.
  4. Enter the name and tap the checkmark icon .

Upload a file to ownCloud

You can send files from a computer to ownCloud without leaving VNCtalk.

  1. Open a chat.
  2. Tap the ownCloud icon beneath the box where you type your message.
  3. In the lower right corner, tap the plus icon and then Upload file.
  4. Select a file from your device.

After that, you should see the notification stating File(s) has been uploaded.