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VNCtask Mobile App User Manual

VNCtask User Manual

Introduction

VNCtask is designed to remove the complexities of typical Task Management or To Do List tools. With VNCtask being browser based, you can use it virtually from any device – Yes, no more mobile specific App installations. Its highly user centric design makes it very easy to use with powerful features like Recurring Tasks, Powerful Search, Sort, Project Linking.

Let us take a deep dive into all the features and functionalities of the VNCtask

Server URL

Here is the screen to enter the server URL, enter the URL of the server which you want to access. This server URL you have to enter the only first time you launch the app, on every next time you will directly land to the main screen until you change the server URL from the settings.

Login

The simplest ever method of the login to the app. Just enter the valid credentials and tap on the Login button, you will get logged in. Invalid credentials will leads to face the login error

Main Screen

Welcome to the VNCtask! This is the main screen which display almost all the functionalities available in it. Lets have a quick glance

  1. Hamburger Button: From this button, you can open the hamburger menu or let say sidebar which will display some feature that we will see later on ;)
  2. List Title: This is the list title, indicates which task list is currently opened with the number of total tasks. And yes, Incomplete is the default landing screen
  3. Task in the List: This is how all tasks are displaying in the list with its priority strip, user avatar, task title, due date, and status icon(from left to right)
  4. Add Task Button: From here you can add a new task, just tap on this + floating button and the new task screen will be displayed
  5. Reload: By here, you can reload the tasks list
  6. Priority: To see the list based on priority, you can choose this option
  7. Search: If you want to search something for the tasks so just tap here and search for that

Key Functionalities of VNCtask

  • Task Reminder
  • Task Creation/Details/Update/Delete
  • Tasks Navigations(Sidebar)
  • Task List
  • Comments on tasks
  • Bulk tasks update
  • Sorting
  • Search
  • Advanced Filter
  • Settings

Task Reminder

A powerful feature to get reminded of the tasks which are due till the day. Precisely, it will display the list of the task which due dates are less than today’s date if there is any in your list :)

  1. Tasks: These are the name/titles of the tasks which are due till the day
  2. Overdue: There are the dates of the tasks which are due
  3. Close Button: By tapping on this close button, you can close this popup dialog

Create a Task

Here is the simplest way to add your task by just tapping on the "Plus" floating button located at the right-bottom corner of the main screen

By tapping on this button, a new screen will pop up on which says about the composing the new task as you want

  1. Text area: Here the title of the task will be placed, It is the only mandatory field to add a new task
  2. Properties of Task: Here are the listed properties which you can add to the tasks as per needed, These can be added later also while editing the task
  3. Create Button: By tapping here, the task will be created with the entered information. It will be enabled only after entering the task title
  4. Back Button: By tapping here, the compose screen will be close

As we are providing many options while creating a task so it can be prepared a better so lets have an overview of all the provided options:

Start Date

  1. Search/Typing area: Here you can search from the listed dated. The ~ sign identifies the start date
  2. List of Dates: From here, you can directly select the date. Dates are listed with Today and next three days followed by No Date selection option
  3. Pick Start Date: From here you can select a date of your choice, a calendar will open and select your desired date. You cannot select the date prior to today
  4. Back Button: By tapping on this button, you will be redirected to the New Task screen with all the options

Due Date

  1. Search/Typing area: Here you can search from the listed dated. The ^ sign identifies the due date
  2. List of Dates: From here, you can directly select the date. Dates are listed with Today and next three days followed by No Date selection option
  3. Pick Due Date: From here you can select a date of your choice, a calendar will open and select your desired date. You cannot select the date prior to today
  4. Back Button: By tapping on this button, you will be redirected to the New Task screen with all the options

Priority

  1. Search/Typing area: Here you can search from the listed priorities. The ! sign identifies the priority
  2. List of Priorities: From here, you can directly select the priorities and those are Low, Normal, High, Urgent, and Immediate
  3. Back Button: By tapping on this button, you will be redirected to the New Task screen with all the options

Assign Project

  1. Search/Typing area: Here you can search from the listed projects. The = sign identifies the project
  2. List of Projects: From here, you can directly select the project which are assigned to you or as per authority
  3. Back Button: By tapping on this button, you will be redirected to the New Task screen with all the options

Assign User

  1. Search/Typing area: Here you can search from the listed users. The + sign identifies the user
  2. List of Users: From here, you can directly select the user respective to selected project or based on default project
  3. Back Button: By tapping on this button, you will be redirected to the New Task screen with all the options

Repeats

  1. Search/Typing area: Here you can search from the listed repeat options. The * sign identifies the repeat options
  2. List of Repeats: From here, you can directly select the repeat options and those are Every day, Every week, Every month, Every year, and No repeat
  3. Back Button: By tapping on this button, you will be redirected to the New Task screen with all the options

Full Composed View

  1. Task Title: It shows the entered task title, you can enter at any place like at the start, at the end, in the middle anywhere
  2. Added Options: It shows the options which you have selected from below. You can remove these options by two ways:
    - Tapping on the cross(x) button displays in each chip will lead to clear that option
    - Pressing backspace from the keyboard will also remove that option
  3. Selected Options: All the selected options from the list will be disabled and display with the gray color
  4. Unselected Options: All the unselected options will remain as it is, enabled
  5. Create Button: By tapping here, the task will be created

Added Task in the List

This is how the added task will be displayed in the list

Details View of the Task

By tapping on the task listed, it will display the details of the task in the next screen

  1. Back Button: By tapping here you can go back from the details view
  2. Task Title: It shows the task title
  3. Edit Button: This is the edit button, by tapping here the task will be opened in the edit mode
  4. Task Details: Here all the properties(along with respective values) are displaying like Start date, Due date, Priority, Status, Repeats, Project, and Assignee user

Edit a Task

To edit any task, you just have to tap on the Edit button from the details view and the view will be turnrd into edit view. From that edit screen you will be albe to edit all the fields display as below:

  1. Title: From this text area you can update the task title
  2. Editable Fields: There all are the editable fields, each field you can update with respective data
  3. Save Button: By tapping here, the edited data will be saved. Here one validation is that you cannot add due date greater than start date
  4. Cancel Button: By tapping here, the edit view will be terminated and details view of a task will display

Edit a Start Date

When you tap on the start date field, a list will open with Today and next three days followed by No Date selection option and at last a button to pick a date from the calendar. So whichever you want, you can select

Edit a Due Date

To edit the due date, just tap on the due date field then a list will open with Today and next three days followed by No Date selection option and at last a button to pick a date from the calendar. So whichever you want, you can select

Edit a Priority

When you tap on the priority field, a list will open with all the prioritis like Low, Normal, High, Urgent, Immediate. Choose as per requirements and it will be selected

Edit a Status

When its time to change the status based on the requirement then just by tapping on the status field you can change it, it will provide a list of the status like New, In Progress, and Completed. Select as per needed.

Edit a Repeats

You can also edit the repeat option of the task by tapping on the repeat options field, it will display a list of the options like Every day, Every week, Every month, Every year, and No repeat too.

Edit a Project

If it is needed to move the task from one project to another project then its so easy just tap on the project field, you will get the list of the project(This list may be based on the authority). Select as per needed.

Edit an Assigned User

When it is needed to chang the assigned user then just tap on the assigned to field, you will get the list of the users(Based on the project). So change the user as per require.

Comment

  • Comment is the needed thing in the tasks. By this feature, you can trace the whole task so to take thins in mind, we have implemented a comment feature.
  • It will available at the end of the task details view. To access it just tap on it
  • If you are pressing the send button without typing anything then you will face an error toaster message

Added Comment

  • The added comment will display in the details view just below the details of the tasks and above the comment typing area
  • It will display with the user avatar, user name, and date of the comment

This is the coolest feature of the app where you can directly access many things. Simply tap on the sidebar, choose your option and go ahead!

  1. Profile Area: This area is displaying the profile area including user avatar and email id
  2. Apps: All the apps(if there are other configured) will display here
  3. Filters: This is the option to filter the result. There are numerous filters available to apply on
  4. Tasks: Here all the task lists are displaying, by just expanding the tab, you can see all the tasks navigation options
  5. Settings: All the app settings are displaying here
  6. Logout: And this is the last but not least! To log out from the app just tap here

Task lists from the sidebar

Lets first see for the task lists, all other options will check later

  • This list will appear once you tap on the drop-down list of the task from the sidebar
  • It contains all the separated lists based on its properties like dates, assignee, status and so on
  • "Incompleted" list is the default list to display after login
  • To see any list just tap on that list

All Tasks

  • This list displays all the tasks.
  • List title with the number of tasks in it is displaying below the header
  • In a sidebar, this tab displayed as selected and number of tasks at the right side in a bubble

Incomplete Tasks

  • You will face this list just after you get logged in
  • This list displays only incomplete tasks.
  • Incomplete tasks include the status New and In progress
  • List title with the number of tasks in it is displaying below the header
  • In a sidebar, this tab displayed as selected and number of tasks at the right side in a bubble

Completed Tasks

  • This list displays only completed tasks.
  • The tasks which have a status as Completed those will be displayed in this list
  • List title with the number of tasks in it is displaying below the header
  • In a sidebar, this tab displayed as selected and number of tasks at the right side in a bubble

Assigned To Me Tasks

  • This list displays the tasks which are assigned to you(logged in user)
  • All status tasks can display here
  • List title with the number of tasks in it is displaying below the header
  • In a sidebar, this tab displayed as selected and number of tasks at the right side in a bubble

Tasks of Today

  • The tasks which are due by today those tasks will display in this list
  • All status tasks(New, In Progress, Complete) can display here
  • List title with the number of tasks in it is displaying below the header
  • In a sidebar, this tab displayed as selected and number of tasks at the right side in a bubble

Tasks fo Tomorrow

  • The tasks which are due by tomorrow those tasks will display in this list
  • All status tasks(New, In Progress, Complete) can display here
  • List title with the number of tasks in it is displaying below the header
  • In a sidebar, this tab displayed as selected and number of tasks at the right side in a bubble

Tasks of This Week

  • The tasks which have a due date within the current week(Sunday to Saturday) those tasks will display in this list
  • All status tasks(New, In Progress, Complete) can display here
  • List title with the number of tasks in it is displaying below the header
  • In a sidebar, this tab displayed as selected and number of tasks at the right side in a bubble

Bulk Updates

  • Here a very useful update option and that is Bulk Tasks update. You can update a number of tasks based specifically on Project, Users, Start Date, Due Date, Priority.
  • The simplest way to do this, just press and hold the task you want to update, a header menu will appear on the top and avatar of a task will turn into yes tick mark, now just tap on the multiple tasks which you want to update bulky and do all update operations like a butter!

  1. Cancel Button: This is the cancel button to de-select all the selected tasks
  2. All check/uncheck: By tapping here you can select all the tasks which are in the list. At the same time, you can uncheck all the checked tasks and bulk update menubar will be disappear
  3. Counter: This is the counter of the tasks, counter of selected tasks will display here
  4. Complete: If you want to make all selected tasks to complete then just tap on this icon, it will mark the status as "Completed" to all the selected tasks
  5. Copy/Duplicate: When there is need to make duplicate tasks then you can use this option. Copy of all selected tasks will be created with status as "New", start date as "Current Date", and "None" due date
  6. Delete: You can delete a specific task or you can delete multiple tasks at a time. It asks for user confirmation before a task can be deleted.
  7. Context Menu(with multiple options): This menu will display with multiple options to change the properties of the selected tasks

7.1 Change Priority:

  • To change the priority of all selected tasks will be done from here
  • A new dialog will be opened with listed all priorities like Low, Normal, High, Urgent, and Immediate. Just tap on the required one and it will change all tasks priority with successful update toaster message

7.2 Change Repeat Pattern:

  • If you want to change the repeat pattern of all the selected task then tap on this option
  • A new dialog will be opened with listed all repeat options like Every day, Every week, Every month, Every year, and No repeat. Select the needed one and it will change all tasks priority with successful update toaster message

7.3 Change Start Date:

  • To change all selected tasks start date, here is the option
  • By tapping here a new dialog will open with Today and next three days followed by No Date selection option and at last a button to pick a date from the calendar. So whichever you want, you can select

7.4 Change Due Date:

  • Due date is also can be changed by here. Tap on this option to do so
  • A new dialog will open with Today and next three days followed by No Date selection option and at last a button to pick a date from the calendar. So whichever you want, you can select

/ 7.5 Change Assigned User:

  • By this option, you can change the all selected tasks assigned users.
  • This option will appear only if all selected tasks have the same project
  • By tapping here a new dialog will open with a list of users, you can select as per needed

7.6 Change Assigned Project:

  • To change all selected tasks assigned project, here is the option
  • By tapping here a new dialog will open with a list of project, you can select any of the choices and all tasks project will change with successful update toaster message

Sorting

When you see a contact list with individual tasks, then its very hard to find the particular task in it. Here, we have a very popular feature of "Sorting" to see the tasks in the sorting order.
Two ways of sorting based on "Due Date" and "Priority" so you can easily sort all the tasks in that sorting order

1 Due Date Sorting :

  • This is the default sorting

  • To apply this sorting explicitly, you just have to tap on the sorting drop-down from the main screen and select "Due Date"

  • All the tasks will arrange in ascending order from very old due to date latest due date

2 Priority Sorting :

  • To apply this sorting, you have to select the "Priority" option from the sorting drop-down from the main screen

  • As this sorting is based on priority so all the tasks will arrange in priority order i.e. from Immediate to Low

  • In each application, this is the common feature and it has to be because to find whatever we want that we can easily find out by searching. So here is the search option for the VNCtask
  • Tap on the search icon from the header and you will see below screen

  1. Back Button: To go out of the search screen, you can press here and search screen will be closed.
  2. Search Typing Area: Here you can enter search content so just type it and press enter from the keyboard and the related search result will be displayed to you.
  3. Filter: Here is the option to apply the search filter, for more please click here

Search Result Screen

  • By entering any search content on the text area, it will give the result based on that and if there are no any matches for the search content then it will show a message that "You have no tasks at the moment!"

  1. Search Icon: This is just a search icon to verify that this is the search result screen
  2. Counters: Here it is displaying the search result counters. The number of cases matched with search content those will list here.
    If there are more than 25 results then it will scroll on lazy load means first, it will display 25 results only, on next scrolling again remaining result will display(if it is less than 25)
  3. Cancel Button: To go back from the search result press it and you will redirect to the main screen
  4. Result Area: This is the search result area. All the matched result task will display here

Advanced Filter

VNCtask comes with very powerful filter options. You can search tasks based on different parameters like – Start Date, Due Date, Priority, Status, Project, Users. You can also search on the text contained in the task even comments can be included in the search criteria.

There are 2 ways to open the filter screen from the app
- Go to Sidebar and select the Filter option
- Tap on the search from the header and tap on Filter icon from the right-upper corner

  1. Search Term: This is the place where you can enter the search string. The dropdown list has 2 options:
    [Contains, Doesnt contain]
  2. Include Comments This is the slider/switch button so you can enable it if you want to include comments in the search otherwise disable it
  3. Filters: This is the list of the different filters so you can select any or all with its sub filter criteria. The dropdown list has 6 different filter options:
    [Start Date, Due Date, Priority, Status, Project, Assigned to]
  4. Back Button: To go back from the filter screen, use this button
  5. Clear Button: It will clear all the entered data in all the fields when you tap here
  6. Apply Button: After entering all the needed data tap here to apply the filter

Filter Options

As we said that there are many filter options are available and you can easily filter your search based on all that filters. What you have to do is a just select filter, each filter has its sub filter options to select a choice from that and set a value and you are done! Isnt easy no?

  1. Here the list is available for the sub-options of the filters. You can select any option from that list by just tapping on it
  2. This is the value field based on the selected sub-option where you can set the required value
  3. From here you can remove/delete the filter
  4. By tapping here you can add another filter option

Sub Filter Options

Each filter option has its own sub filter options to get a more specific result. As we see that when you select any filter options one drop-down list will display to select a sub-option so let us see these all in details:

  • Start Date: There is a list with different 22 sub-options of the filter which are working to give you a more specific result and those options are
    (1)Is, (2)>=, (3)<=, (4)Between, (5)In less than, (6)In more than, (7)In the next, (8)In, (9)Today, (10)Yesterday, (11)This week, (12)Last week, (13)Last 2 weeks, (14)This month, (15)Last month, (16)This year, (17)Less than days ago, (18)More than days ago, (19)In the past, (20)Days ago, (21)None, (22)Any
  • Due Date: This is working same as the start date and it has the same 22 sub-options of the filter which will help you to give a precise result
  • Priority: Here you can select the priority in the filter with 2 sub options
    Options: (1)Is, (2)Is not
    Priorities: (1)Low, (2)Normal, (3)High, (4)Urgent, (5)Immediate
  • Status: To select the status for the filter options, it provides 5 different options so select of your choice, those options are:
    (1)Open, (2)Is, (3)Is not, (4)Closed, (5)Any
  • Project: This is the selection of the project for the tasks which are you going to filter out. 2 options are there to filter out the project and then your project list will be open to select the project
    (1)Is, (2)Is not
  • Assigned: To precise the result you can also apply a filter of the assigned user by 2 options and those are
    (1)To, (2)Not to

Settings

A user can set preferences within the VNCtask application. These are account settings, related to Languages, Servers, Help and Manual and so on. A user can change the existing settings for VNCtask

General Settings

  1. Language Selection: Here you can change the language. Right now we have 2 language support that are "English" and "German". Choose whichever you want
  2. Server URL: On which server you want to redirect the app that server URL you can put here. It is easly changable so you can update any time
  3. Back Button: To go out from this screen press this button and you will redirect on the main setting screen
  4. Save Button: By pressing this button all the changes will be saved

Help/Manual/FAQ

  1. Links: Here the links are desvribed for the Help and Manual. You can access any of them as per needed
  2. Back Button: To go out from this screen press this button and you will redirect on the main setting screen

VNC Service Desk

  1. Button to Visit Service Desk: This is the link and button to visit the VNC Service Desk. You can access it 24X7 for the service raise the ticket and our support team will contact you as quickly as possible
  2. Back Button: To go out from this screen press this button and you will redirect on the main setting screen

Change Log

  1. Changelog Button: From here you can access the changelog details with all the versions and updates
  2. Back Button: To go out from this screen press this button and you will redirect on the main setting screen

About

  1. App Details: These are the app details like full name, current version, company logo
  2. Back Button: To go out from this screen press this button and you will redirect on the main setting screen

Logout

When its time to log out from the app then just open the side bar and tap on the "Logout" options located at the side in that opened sidebar and you will be redirected to login screen