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VNCtask Mobile App User Manual

VNCtask User Manual

Introduction

VNCtask is designed to remove the complexities of typical Task Management or To Do List tools. With VNCtask being browser based, you can use it virtually from any device – Yes, no more mobile specific App installations. Its highly user centric design makes it very easy to use with powerful features like Recurring Tasks, Powerful Search, Sort, Project Linking.

Let us take a deep dive into all the features and functionalities of the VNCtask

Server URL

Here is the screen to enter the server URL, enter the URL of the server which you want to access. This server URL you have to enter the only first time you launch the app, on every next time you will directly land to the main screen until you change the server URL from the settings.

Login

The simplest ever method of the login to the app. Just enter the valid credentials and tap on the Login button, you will get logged in. Invalid credentials will lead to an error message.

Main Screen

Welcome to VNCtask! This is the main screen which displays almost all functionalities available. Here is a quick overview.

  1. Hamburger Button: From this button, you can open the hamburger menu or sidebar. Here, you will get access to the app and account settings.
  2. List Title: This is the list title. This title indicates which task list is currently opened with the number of total tasks. Incomplete is the default landing screen to see all open tasks at once.
  3. Tasks in the List: This is how all tasks are displayed in the list with its priority strip, user avatar, task title, due date, and status icon(from left to right)
  4. Add Task Button: From here you can add a new task, just tap on the + floating button and the new task screen will be displayed.
  5. Reload: Here, you can reload the task list.
  6. Sorting filter: Here you can set if you like to see the tasks sortet by due date or priority.
  7. Search: If you want to search something just tap here and search for task titles, description texts or attachment names.

Key Functionalities of VNCtask

  • Task Reminder
  • Task Creation/Details/Update/Delete
  • Tasks Navigations(Sidebar)
  • Task Lists
  • Comments on tasks
  • Bulk task update
  • Sorting
  • Search
  • Advanced Filters
  • Settings

Task Reminder

A powerful feature to get reminded of the tasks which are due today. Precisely, it will display all tasks which are due today or overdue.

  1. Tasks: These are the titles of the tasks.
  2. Overdue: This column shows the due date.
  3. Close Button: By tapping on the close button, you can close the reminder popup.

Create a Task

Here is the easiest way to add your new task by just tapping on the "Plus" button on the the bottom right corner of the main screen.

By tapping on this button, a new screen will pop up which allows you to add all relevant information.

  1. Text area: Here the title of the task will be placed, it is the only mandatory field to add a new task.
  2. Properties of the Task: Here are the listed properties which you can add to the task. These also can be added later while editing the task.
  3. Create Button: By tapping here, the task will be created with the entered information. It will be enabled after entering the task title.
  4. Back Button: By tapping here, the compose screen will be closed.

Start Date

  1. Search/Typing area: Here you can search for start dates. The ~ sign identifies the start date.
  2. List of Dates: Here you can select the date directly. Dates are listed chronologically, starting with the current date.
  3. Pick Start Date: Select a date of your choice. A calendar will open and displays your selected date. You can't'set a date in the past here.
  4. Back Button: By clicking on this button, you will be redirected to the New Task dialog.

Due Date

  1. Search/Typing area: Here you can search for due dates. The ^ sign identifies the due date.
  2. List of Dates: Here you can select the date directly. Dates are listed chronologically, starting with the current date.
  3. Pick Due Date: Select a date of your choice. A calendar will open and displays your selected date. You can't'set a date in the past here.
  4. Back Button: By clicking on this button, you will be redirected to the New Task dialog.

Priority

  1. Search/Typing area: Here you can search for priorities. The ! sign identifies the priority
  2. List of Priorities: Here you can directly select the priority: Low, Normal, High, Urgent, and Immediate. The different priorities are displayed in different colors.
  3. Back Button: By clicking on this button, you will be redirected to the New Task dialog.

Assign a Project

Tasks can be added to certain projects to get a better overview over several task groups.

  1. Search/Typing area: Here you can search for projects. The = sign identifies the project.
  2. List of Projects: Select the projects which are assigned to you or a specific user.
  3. Back Button: By clicking on this button, you will be redirected to the New Task dialog.

Assign User

  1. Search/Typing area: Here you can search for users. The + sign identifies the user.
  2. List of Users: Select the user you want to assign your task to here.
  3. Back Button: By clicking on this button, you will be redirected to the New Task dialog.

Recurring tasks

  1. Search/Typing area: Search for repeat options. The "*" sign identifies the repeat options.
  2. List of Repeats: FSelect the repeat option: Every day, Every week, Every month, Every year, and No repeat.
  3. Back Button: By clicking on this button, you will be redirected to the New Task dialog.

Full View

  1. Task Title: You can enter the task name at any time. The task title is a mandatory field though.
  2. Added Options: It shows the options which you have selected from below. You can remove these options in two ways:
    - Tapping on the x button
    - Tappin on backspace on the keyboard will remove the last added option.
  3. Selected Options: Already selected options will be displayed in a lighter color.
  4. Unselected Options: Unselected options will remain in a more saturated color.
  5. Create Button: By tapping here, the task will be created.

Added Tasks

This is how the added task will be displayed in the list.

Detail View of a Task

By tapping on a listed task, it will display the details of the task in the next screen

  1. Back Button: By tapping here you can go back from the details view.
  2. Task Title: Shows the task title
  3. Edit Button: This is the edit button, by tapping here the task will be opened in the edit mode
  4. Task Details: Here all the properties (along with their respective values) are displayed: Start date, Due date, Priority, Status, Repeats, Project, and Assigned user.

Edit a Task

To edit any task, you just have to tap on the Edit button in the details view and the view will turn into the edit window. From that edit screen you will be able to edit all the fields shown below:

  1. Title: In this text area you can update the task title
  2. Editable Fields: Shows all editable fields you can update
  3. Save Button: By tapping here, the edited data will be saved. Here one validation is that you can't add a start date past the due date
  4. Cancel Button: By tapping here, the edit view will be closed and the detail view of a task will be opened.

Edit the Start/Due Date

When you tap on the start/due date field, a list will open with Today and next three days followed by a No Date selection option and at last a button to pick a date from the calendar.

Edit the Priority

When you tap on the priority field, a list will open with all priorities like Low, Normal, High, Urgent, Immediate.

Edit the Status

When it is time to change the status of a ticket then just tap on the Status field. It will provide a list: New, In Progress, and Completed. Select your status and tap on the next field or the save button.

Edit the Repeat Pattern

You can also edit the repeat pattern of the task by tapping on the repeat options field, it will display a list of options like Every day, Every week, Every month, Every year, and No repeat.

Edit a Project

If it is needed to move the task from one project to another project then its so easy just tap on the project field, you will get the list of the project(This list may be based on the authority). Select as per needed.

Edit an Assigned User

When it is needed to chang the assigned user then just tap on the assigned to field, you will get the list of the users(Based on the project). So change the user as per require.

Comments

VNCtask offers Comments on tasks. With this feature, you can trace the whole task. The comments are available at the end of the task detail, to access it just tap on the comments field. If you are tapping the send button without typing anything then you will face an error message. You can mention users by using @name and the mentioned user(s) will get a notification.

Added Comment

Comments are displayed in the details view just below the details of the tasks and above the comment typing area. The comment contains the user avatar, user name and date of the comment. The mentioned user name will be displayed highlighted.

This is the coolest feature of the app where you can directly access many things. Simply tap on the sidebar, choose your option and go ahead!

  1. Profile Area: This area is displaying the profile area including user avatar and email ID.
  2. Apps: All other VNC apps (e.g. VNCtalk, VNCmail - if installed) will be displayed here.
  3. Filters: This is the option to filter the tasks. There are numerous filters available to apply.
  4. Tasks: Here all the task lists are displayed. By just expanding the tab, you can see all the tasks navigation options.
  5. Settings: All the VNCtask settings are accessible here.
  6. Logout: To log out from the app just tap here.

Task lists

These lists will appear when you expand the sidebar (if it is not expanded) on the left side and tap on All Tasks. This menu contains all lists based on its properties like dates, assignee, status, etc. "Open" or "Incomplete" is the default list containing all open tasks. You can open any list by tapping on the list name. The list title also contains the number of tasks with the specific parameters.

All Tasks

This list displays all tasks containing open as well as closed tasks including a counter of total tasks.

Incomplete Tasks

This is the default list when you login in VNCtask. Here, all incompleted, open and overdue tasks are displayed, including new tickets and tickets in progress.

Completed Tasks

This list displays only completed tasks. The tasks which have the status Completed will be displayed in this list.

Assigned To Me Tasks

This list displays the tasks which are assigned to the user which is logged in.

Today

The tasks which are due at the current date are displayed in this list.

Tomorrow

The tasks which are due the next day are displayed in this list.

This Week

The tasks which have a due date within the current week (Sunday to Saturday) are displayed in this list.

Bulk Updates

You can update a number of tasks based on a specific project, user, start date, due date or priority. The easiest way to do this, is to tap on the checkbox on the right side of the task name you want to update. A menu bar will appear at the top with some icons. You can mark multiple tasks which you want to update and do all update operations at the same time.

  1. Cancel Button: This is the cancel button to de-select all the selected tasks
  2. Check/uncheck all: By tapping here you can select all tasks in the list at the same time. You can also uncheck all the marked tasks and the bulk update menubar will disappear.
  3. Counter: This is the counter of the tasks.
  4. Complete: Tap here to mark all selected tasks as completed.
  5. Copy/Duplicate: Tap here to copy the selected tasks. They will start as new tasks with the current date as start date.
  6. Delete: Tap here and the selected tasks will be deleted.
  7. Context Menu(with multiple options): This menu will allow multiple options to change the properties of the selected tasks. These are listed below.

Context Menu

7.1 Change Priority:

You can change the priority of all selected tasks here. A new dialog will pop up, where all priorities are listed. Just tap on the required priority and it will update all selected tasks.

7.2 Change Repeat Pattern:

If you want to change the repeat pattern of all selected tasks, select this button. A new dialog will allow you to edit the repeat mode. Select the needed one and it will change all tasks.

7.3 Change Start Date:

Change the start date of all selected tasks from here.

7.4 Change Due Date:

Change the due date of all selected tasks from here.

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7.5 Change Assigned User:

Here you can change the assigned user for all selected tasks. Here you can also invite a user by entering his/her email address.

7.6 Change Assigned Project:

Change the assigned project for all tasks here.

Sorting

Sorting is the most required feature to get the tasks in the respective order so VNCtask offers several options.

1 Due Date Sorting :

This is the default sorting. To apply this sorting explicitly, you just have to tap on the sorting drop-down menu at the top of the list view and select "Due Date". All tasks will be arranged in ascending order from a very old due date to the latest due date.

2 Priority Sorting :

To apply this sorting, select the "Priority" option in the sorting drop-down menu at the list view. This sorting is based on priority so all the tasks will be arranged in priority order i.e. from Immediate to Low.

The search bar is located in the upper right corner of the VNCtask screen. Tap on the magnifying glass icon to open the search.

  1. Back Button: To close the search screen, tap here.
  2. Search Typing Area: Here you can enter search terms so just type it and press enter on the keyboard and the related search result will be displayed to you.
  3. Filter: Here is the option to apply a search filter, for more please click here

Search Result Screen

If there aren't any matches for the search term the search will not display any result and the counter will be 0. Otherwise you will find the search results sorted by due date. You can do all task operations from here.

  1. Search Icon: This is just a search icon to verify that this is the search result screen.
  2. Counters: HHere you can see how many search results were found. The search results are limited to 25 results first, if you scroll down, more results are loaded.
  3. Cancel Button: Return from search to the main screen here.
  4. Result Area: Here you get your search results displayed.

Advanced Filter

VNCtask comes with very powerful filter options. You can search tasks based on different parameters like – Terms, Date range, Project, Users, and so on. You can also search for the text in the task, even comments can be included in the search criteria.

There are 2 ways to open the filter screen from the app
- Go to the Sidebar and select the Filter option
- Tap on the search from the header and tap on the Filter icon in the upper right corner

  1. Search Term: Type in your search term here. The dropdown list has 2 options:
    [Contains, Doesnt contain]
  2. Include Comments This is the slider/switch button so you can enable it if you want to include comments in the search, otherwise disable it.
  3. Filters: This is the list of the different filters so you can select any or all with its sub filter criteria. The dropdown list has 6 different filter options:
    Start Date, Due Date, Priority, Status, Project, Assigned to
  4. Back Button: To go back from the filter screen, use this button.
  5. Clear Button: It will clear all the entered data in all the fields when you tap here
  6. Apply Button: After entering all information, tap here to apply the filter.

Filter Options

As we said that there are many filter options are available and you can easily filter your search based on all that filters.

  1. Sub-options of the filters. You can select any option from that list by just tapping on it.
  2. This is the value field based on the selected sub-option where you can set the required value.
  3. From here you can remove/delete the filter
  4. By tapping here you can add another filter option

Sub Filter Options

Each filter option has its own sub filter options to get a more specific result. As we see that when you select any filter options one drop-down list will display to select a sub-option so let us see these all in details:

  • Start/Due Date: There is a list with 22 sub-options of the filter to give you more specific results. These options are
    (1) Is,
    (2) >=,
    (3) <=,
    (4) Between,
    (5) In less than,
    (6) In more than,
    (7) In the next,
    (8) In,
    (9) Today,
    (10) Yesterday,
    (11) This week,
    (12) Last week,
    (13) Last 2 weeks,
    (14) This month,
    (15) Last month,
    (16) This year,
    (17) Less than days ago,
    (18) More than days ago,
    (19) In the past,
    (20) Days ago,
    (21) None,
    (22) Any

  • Priority: Here you can select the priority in the filter with 2 sub options
    Options:
    (1) Is,
    (2) Is not
    Priorities: Low, Normal, High, Urgent, Immediate

  • Status: To select the status for the filter options, it provides 5 different options so select one of your choice, those options are:
    (1) Open,
    (2) Is,
    (3) Is not,
    (4) Closed,
    (5) Any
  • Project: This is the selection of the project for the tasks which are you going to filter. 2 options are there to filter the project
    (1) Is,
    (2) Is not
  • Assigned: To get a more precise result you can also apply a filter of the assigned user by 2 options and those are
    (1) To,
    (2) Not to

Settings

You can set preferences within the VNCtask application. These are account settings, languages, sound and notification settings, servers, Help Manual, etc. To show these settings, click on the cogwheel icon in the sidebar menu.

General Settings

  1. Language Selection: Here you can change the language. VNCtask offers English and German at the moment.
  2. Server URL: Type in the Server URL which you want to connect to.
  3. Back Button: To go back from this screen tap this button and you will get to the main setting screen.
  4. Save Button: By tapping on this button all changes will be saved.

Help/Manual/FAQ

  1. Links: Here you can find the links to Help and Manual.
  2. Back Button: To go back from this screen tap this button and you will get to the main setting screen.

VNC Service Desk

  1. Button to Visit Service Desk: Here you can find the link to the VNC Service Desk which redirects you to the VNCtask's helpdesk page to file your queries.
  2. Back Button: To go back from this screen tap this button and you will get to the main setting screen.

Change Log

  1. Changelog Button: From here you can access the changelog details with all versions and updates.
  2. Back Button: To go back from this screen tap this button and you will get to the main setting screen.

About

  1. App Details: Here you can see the link to changelog for the latest releases and also the current version of VNCtask. The Version number is helpful if you have questions so please always mention it if you write to the service email address or the helpdesk.
  2. Back Button: To go back from this screen tap this button and you will get to the main setting screen.

Logout

Tap on the sidebar menu to toggle the logout-button at the bottom of the menu.