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Emails

Updated till version 1.0.0

With the email feature in VNCcommander, you can compose an email, reply to an email, send an email to someone not on the To or CC lines, mark/ unmark email as favorite, and etc.

Compose an email

You can compose an email directly in VNCCommander.

  1. Click Create new.
  2. Click Email to open up the compose window.

  3. Fill in the following fields:

    • To: Enter the user's address or click the To: label to search for an address from your address books or the company directory (Global Address List).
    • CC (Carbon Copy): Specify the recipients to whom the email should be copied. When you add an email address in Cc, other recipients will be able to view the addresses.
    • BCC (Blind Carbon Copy): Specify the recipients to whom the email should be copied, without exposing the email addresses to others. The other recipients will not know about the email addresses in Bcc.
    • Subject: Title or a short summary of the contents of the email.

  4. To add an attachment, click the Attach drop-down menu and select a required option:

    • My Computer and Attach Inline — to attach something from your computer;
    • Email — if you want to attach an email;

  5. If you do not want to use the toolbar, check the Format As Plain Text box.

  6. When you're finished, click Compose. If you want to continue in VNCmail, click Open in VNCmail.

Add CC: and BCC addresses

The abbreviations CC: and BCC: stand for carbon copy and blind carbon copy, respectively.

  • CC: allows you to send a copy of a message to someone who's interested, but is not the primary recipient. All Cc'ed recipients see the entire mailing list when they read the message.
  • BCC: allows you to send a copy of a mail message to someone without specifying their address in the copies of the message sent to other recipients.

Add a CC: address

  1. Click Create new.
  2. Click Email to open up the compose window.
  3. In the To: address box, type your primary recipient’s email address. You can separate multiple addresses by pressing the Enter key.
  4. To send a copy of your email message to recipients, you must add each one as a CC recipient. Enter the email address of recipients who’ll receive a copy of the email in the CC field.
  5. Compose your new message and then click Compose.

Add a BCC: address

  1. Use the same first steps as in "Add a CC: address". Except, this time, click the BCC button.
  2. Enter the recipient you’d like hidden in the BCC address field.
  3. Compose the message and and then click Compose.

The main recipient of your email can’t see who else has been added. However, each BCC recipient will know that they’ve been BCC’ed to this email.

Add attachments to an email

When you compose an email message, you can attach files from your computer or email.

  1. Compose the message as described in the "Compose an email" section.

  2. Click Attach and select a required option:

    • My Computer and Attach Inline to attach something from your computer. Browse to any folder on your computer and select the file. Select the file and click Open, or you can drag and drop files from a folder to the compose message header.
    • Email if you want to attach an email. If the email is not in your Inbox, select the folder. You can search for a message in the folder you selected. Email messages are displayed on the right. Select the message to attach.

    If you share a video link, the video preview will be available inside the email. It means that you or the recipient will not need to open some external website to watch the video.

  3. Click Compose to send the message and the attachments.

You can add attachments from your computer with drag and drop. To do that, perform the following steps:

  1. Select one or more files and hold down the cursor on the file(s) to be attached.
  2. Drag the file(s) to the message header area and release the cursor. The file names are displayed in the header.

To remove an attachment, click the cross icon next to the attachment before you send the email message.

Reply to an email

You can reply to VNCmail email directly in VNCcommander.

There are 2 ways to reply to VNCmail message.

Way 1. Without opening the email message.

Detailed view

  1. Click VNCmail.

  2. Hold the pointer over the message and select a required option:

    • The reply icon — if you want to reply to a perticular participant of the email;
    • The reply all icon — if you want to reply to all participants of the email.

  3. Enter your reply to the field and click Send.

Tile view

  1. Click VNCmail.
  2. Click Reply under an email.
  3. To send the new message to the original sender and all other recipients, click the kebab menu icon and then select the Reply all menu option that opens.
  4. Enter your reply to the field and click Send.

Way 2. Opening the email message.

  1. Click VNCmail.

  2. Click a required email and click:

    • Reply — if you want to reply to a perticular participant of the email;
    • Reply all — if you want to reply to all participants of the email.

  3. Enter your reply to the field and click Send.

The Reply option allows you to send the new message to the original sender. Attachments are not included.

The Reply all option allows you to send the new message to the original sender and all other recipients on the To and CC lines. Attachments are not included.

Forward an email

You can also forward VNCmail email directly in VNCcommander.

There are 2 ways to send the message to someone not on the To or CC lines.

Way 1. Without opening the email message.

Detailed view

  1. Click VNCmail.
  2. Hold the pointer over the message and select a forward icon .
  3. Recipients can be added in the To, CC, or BCC boxes. To add a recipient, click To, Cc or BCC, and then type the recipient’s name or email address in the box.
  4. Check the subject of the email message. The subject line for a Forward is automatically set to show “Fwd:” in front of the original message subject. You can change this by simply typing in the subject box or you can leave it as is.
  5. Enter some notes in the field and click Send.

The Forward option allows you to choose new recipients. Any attachments included in the original message are automatically included when you forward a message.

Tile view

  1. Click VNCmail.
  2. Click the kebab menu icon and then select the Forward menu option that opens.

Way 2. Opening the email message.

  1. Click VNCmail.
  2. Click a required email and click Forward.
  3. Enter a required email address to the field and click Send.

Mark an email as spam

This feature is under development.

Mark/ unmark an email as favorite

You can mark emails as favorites to make them easy to find.

When you mark an item as a favorite, it appears as a favorite in your account only. It doesn't appear as a favorite for anyone else.

  1. Click VNCmail.
  2. Click the star icon and it will turn yellow, confirming that you've marked the email as favorite.

To unmark an email as favorite, click the star icon again.

Mark an email as read/ unread

If you want to remember to read an email message later, you can mark it as unread. You can also mark email messages as read without opening them.

  1. Click VNCmail.
  2. Click Mark as read or Mark as unread. You should see that the email status has changed to Read/ Unread.