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File Management & Sharing Options

File controls

In the Files view or file browser, there are three clickable options available for every file or folder:

  • Mark a file/ folder as favorite (1);
  • Share a file or folder (2);
  • Additional options menu (3).

Mark a file as favorite

The starred files feature allows you to bookmark specific files so you can quickly refer back to them later.

  1. Hover the pointer over the file's row. Click the star to the left of the file icon.
  2. The star will turn yellow, confirming that you've marked the file as your favorite.

You can quickly find all of your favorites with the Favorites filter on the left sidebar.

Share a file/ folder with single users/ groups

  1. Click the share button in the file menu.
  2. The share option menu for this file or folder opens on the right side, providing options to share the file or folder to individual users and groups. Start entering the user- or groupname in the input field to get the target user or group displayed for selection.

  3. Set specific permissions for each person or group:

    • can share: The user/ group can re-share the object with other users or groups;
    • can edit: The user/ group can add comments and tags and edit the object (e.g., text files);
    • can change: The user/ group can edit the shared object and replace it with a newer version.
    • By clicking on the trash icon you revoke all rights for the user or the group.

You can also share a file or folder by making it accessible via link. To do this:

  1. Click the share button in the file menu.
  2. The share option menu for this file or folder opens on the right side, providing the options to share the file or folder with individual users and groups. Click the Public Links tab.
  3. Click the Create Public Link button.
  4. Set a password and expiration date for your link. (optional)
  5. Click Share.

Now you have created the link to the shared file or folder and have these additional options:

  • Copy to clipboard: You can then paste the copied link from the clipboard, e.g. into emails or chat messages to provide others access to the shared resource.
  • Edit: Here you can change the expiration date and the password for the link.
  • Share: With this button you can share the link on various social media.
  • Delete: Here you can delete the link completely, The shared resource will then be no longer available to others via the provided link.

Manage a file

By clicking the additional options menu icon, you can:

  • View File Details
  • Rename Files
  • Download Files
  • Delete Files

View file details

Clicking Details in the Additional Options Menu, a set of tabs (or views) become available to you in the opening pane on the right side. These are:

  • Details: This shows details about the selected file or folder, such as its name, size, and when it was created or last updated.
  • Activities: This tab lists the activity history of the selected file or folder in chronologic order, eg. as when it was created, updated and shared.
  • Comments: Here you can add new comments and read existing comments on the selected file or folder.
  • Sharing: Opens the share menu described in section "Share files and folders".
  • Tags: Here you can assign one or more tags to files and folders. For more information, refer to the "Tags" section.
  • Versions: This tab lists a history of all the versions of the file and allows you to download the file in a previous version state or roll back to a previous version of the file. This is not available for folders.

Rename a file or folder

You have an option to rename a file/ folder.

  1. Click the additional menu icon and then select Rename.
  2. The file’s current name will be displayed in an editable text box. Change the name, hit Enter, then the file will be renamed.

If you do not want to rename it, hit Esc and the file name will remain unchanged.

Download a file or folder

You can download a single file/ folder or multiple files/ folders at once.

To download a single file or folder:

  1. Click the additional menu icon and then select Download.
  2. The selected file is saved to the selected download location on your device. In case of a folder, the folder and its content, including subfolders, is downloaded as a zip-file to the selected download location on your device.

To download multiple files at once:

  1. Hover the pointer over the file's row to see a checkbox appearing.

    • To select all files in the current directory, click on the checkbox located at the top of the file listing.

  2. If you select multiple files, click the Download button appearing in the top right corner. The selected files and folders are downloaded as a zip-file to the selected download location on your device.

Delete a file

No confirmation to remove is requested. Once you click the trash bin icon, the object will be deleted.

You can delete a single file or multiple files at once.

To delete a single file or folder:

  1. Click the additional menu icon and then select Delete.
  2. The file or folder will be deleted immediately.

To delete multiple files at once:

  1. Hover the pointer over the file's row to see a checkbox.

    • To select all files in the current directory, click on the checkbox located at the top of the files listing.

  2. If you select multiple files, click the Delete button appearing in the top right corner. The selected files and folders will be deleted immediately.

Restore previously deleted files and folders

You have an option to restore previously deleted files and folders to your account.

  1. Click the Deleted files button at the bottom left.
  2. To restore a single file or folder, click Restore on the file.
  3. To restore multiple files or folders, check the box of each object you want to restore, and then click Restore in the top right corner.
  4. If you click Delete, the objects are removed from the "Recycle Bin" and permanently deleted.

The restored items will appear in the location of your file structure, where they were once deleted.

Creating and managing objects

Filter the files view

The the left sidebar of the Files view contains several filters for quickly sorting and managing your files.

  • All files: The default selection shows all stored files and folders, starting with the top-level directory.
  • Favorites: In this category you will find files or folders marked as favorites.
  • Shared with you: In this category you will find all the folders and files that others have shared with you.
  • Shared with others: All the content you have shared directly with other users or groups is listed here. At the end of each line, you can see whom you shared the object with.
  • Shared by link: In this menu you can see which files you have shared as a link.
  • Tags: You can label each file and folder using "Tags". The search bar for the tags shows you all the tags you or other users have created for selection as you type. Once a tag as been chosen, from the results list, all the files and folders that have been marked with the appropriate tag and for which you have the required access rights, are listed.

Create a folder/ text file

At the top of the Files view is a navigation bar. This contains a menu for uploading and creating new files and folders.

  1. Click the + button in the files view and select the respective option:

    • Folder, If you want to create a new folder in the current directory.
    • Text file, if you want to create a new text file and add the file to the current directory.

  2. Enter the folder's/ text file's name and press Enter.

The folder/ text file will be created in the current directory.

  • If you open another folder before creating the new folder, you can create subfolders.
  • You can also move files and folders via drag and drop to subfolders of the current directory or to the desired upper level by dropping them at the respective directory in the navigation bar.

Upload a file

  1. Click the + button and select Upload from the opening menu.
  2. The file browser dialog opens and you can select the files that you want to upload to your VNCsafe account.

  • Select the files you want tu upload and then click Open.
  • While the files are uploaded, a status bar shows the remaining time for the upload. You can cancel the upload by clicking on the X button next to the status bar.

Open a file in Media Viewer

The Media Viewer App is a simple viewer for pictures and videos.

If you open an image in the Media Viewer, you have several ways to interact with it:

  • The arrow buttons right and left allow you to navigate to the next and previous image.
  • Click the cross button to close the full-screen view.
  • The magnifier button with the plus sign in it allows you to enlarge the image size.
  • The magnifier button with the minus sign in it allows you to minimize the image size.
  • The download button enables you to download the opened image.
  • Use the circle button to rotate the image clockwise.

If you open a video in the Media Viewer, you have several ways to interact with it:

  • The arrow buttons right and left allow you to navigate to the next and previous images/ videos.
  • The play button allows you to watch a video file.
  • The replay button enables the video file to play on repeat.
  • The sound button allows you to adjust the volume of the video file.
  • The full-screen button allows you to extend the video to full screen. To go back to windowed display, click on .
  • The download button enables you to download the opened video file.

If you open an image in the Gallery, you have the following ways to interact with it:

  • The arrow buttons right and left allow you to navigate to the next and previous images.
  • With the play button at the bottom right, the pictures change automatically after a few seconds.
  • With the cross button in the upper right corner, you close the full-screen view.
  • The trash bin button in the top right corner enables you to delete the opened file.
  • Use the circle button to rotate the image clockwise.