Appointment

Updated till version 1.0.3

You can create single or recurring appointments and meetings. While creating an appointment you can see if attendees are free before inviting them, reserve equipment, and write a message that is sent with the invite.

Create an appointment

Appointments are activities that you schedule in your calendar that do not involve inviting other people or reserving resources. You can turn an appointment into a meeting by adding attendees.

1. Tap the appointment icon .
2. Enter a title.
3. Under the "Time" section , set the appointment start time, end time, and timezone. If the appointment is going to last the whole day, check the box next to All day.
4. Under the "Repeat" section , select whether to make it a repeating appointment or not.
5. Under the "Notify me" section , select the reminder notice for when to be reminded of the appointment start time.

6. Under the "Project" section , determine how your availability for this appointment should be shown and select the calendar for this appointment.

   • Check the box next to Private if you want to hide some of the appointment details from others in your organization.

7. Under the "Calendar" section , select a calendar in which you want to create the appointment.

8. (Optional) Add a description or attach documents to the appointment.
9. Tap Save.

You should see the created appointment in the calendar.

Create a meeting

Meetings are appointments that include other people. When you create a meeting, you select attendees and resources and send an email invitation to them.

Setting up a meeting involves the above initial steps for setting up a regular appointment. Once you've got the basics set up you can go ahead and set the details needed to create the meeting invitation.

1. Follow the steps above 1 through 7 to create an appointment.

2. Type the attendee’s name or email address in the Attendees field. As you type, names in your contact lists that match appear.

   • If some attendees are not required to be at the appointment, but you want to invite them, type email addresses in the Optional participants field.

3. Under the "Location" section , describe the location of the meeting, such as giving an address, building number, and floor number. You can also tap Suggect location to display the suggested location.

4. Under the "Equipment" section , type the equipment you want to reserve. You can also tap Find Equipment to display the suggested equipment.
5. Tap Save.

Emails will be sent to the invitees.

Add an appointment with Quick Add

The QuickAdd option makes it easy to quickly create an appointment for yourself.

1. Tap any time on a calendar.
2. Enter the title in the Add title field.
3. If you need to add participants, add a description, or attach documents, tap More details to open the "New Appointment" screen.
4. Tap the checkmark at the bottom.

Edit an appointment information

You can change the appointment information that is on your calendar. You can move the appointment to another calendar, mark the message as private or public, add some notes to the Description field, or change the reminder time.

1. Tap the appointment you want to edit.
2. Tap the pencil icon at the bottom.
3. Make your changes to the appointment.
4. Tap SAVE.

Create an appointment copy

You can create a new appointment based on an existing one.

1. Tap and hold a required appointment.
2. Select Create a Copy from the dropdown menu.
3. Review the appointment information. Make your changes to the appointment as needed.
4. Tap SAVE.

Forward an appointment

If you want to invite someone to an appointment you haven't organized, you can forward the meeting to them. When the recipient receives the appointment request, it appears to come from the appointment organizer.

1. Tap and hold a required appointment.
2. Select Forward from the dropdown menu.

3. In the To field, type the attendee’s name or email address. As you type, names in your Contact lists that match appear.

   • To search for addresses to add, tap the attendee icon and then tap the profile image of the user (s). Once done, tap the arrow button at the bottom.

4. Tap SEND.

Move an appointment to a calendar

VNCmail supports the use of multiple calendars, each with its own color scheme, to let you keep separate schedules for different functions.

You can move appointments from one calendar to another when necessary. Appointments keep the same date, time, and other properties when moved between calendars.

1. Tap and hold a required appointment.
2. Select Move from the dropdown menu.
3. Select the calendar to which you want to move the appointment.
4. You have the option to create a new calendar for the appointment by tapping New at the bottom left. Type the calendar name in the field, assign a color associated with it, and tap CREATE. The calendar should appear in the calendars list and you will be able to select it to move the appointment.
5. Tap MOVE.

Add a tag to an appointment

Appointment tags allow you to highlight important information about appointments. You can easily add a tag to an appointment.

1. Tap and hold a required appointment.
2. Select Tag Appointment from the dropdown menu.
3. You can use a current set of appointment tags or create new ones.
4. Click the checkmark at the bottom.

Print an appointment

You can print the appointment details.

1. Tap and hold a required appointment.
2. Select Print from the dropdown menu.
3. In the Print dialog box, choose the printer options you want, and tap Print.

Delete an appointment

If you delete an appointment, you will not be able to restore it.

There are times when you’ll want to delete an appointment from your calendar.

1. Tap the appointment you want to delete.
2. In the upper right corner, tap the kebab menu icon .
3. Select Delete from the dropdown menu.
4. Tap DELETE to confirm that you want to delete the appointment.