Calendar

Updated till version 1.0.3

The VNCcalendar allows you to manage your events and schedules. You can share calendars, categorise your events into multiple calendars — personal or work, use the QuickAdd dialog to organize your work while collaborating with your colleagues.

Create a calendar

In addition to the primary calendar, you can create other calendars to keep track of the different types of functions. For example, you can create a separate calendar for your personal appointments.

1. Click the kebab menu icon next to Calendars.
2. Select New Calendar from the dropdown menu.
3. Type a name for the calendar.
4. Choose the desired color from the palette.
5. Check the box next to Exclude this calendar when reporting free/busy/times if you do not want the calendar activities to be viewed by others.
6. Click CREATE.

The existing calendars can be viewed under the Calendars menu on the left pane. To view your upcoming appointments and meetings, check the box next to the required calendar.

Change the calendar time period

There are 2 ways to quickly switch between Day, Work Week, Week, Month, or List views.

Way 1. From the Main Preferences.

To change the calendar time period, refer to the "Manage calendar view settings" section, for the step-by-step guide.

Way 2. From the Calendar toolbar.

1. Click the down arrow next to Day.

2. Select one of the following options:

   • Day view is one day's events.
   • Work Week view shows from Monday to Friday events.
   • Week view shows seven days of events.
   • Month view shows a month's events.
   • List view shows each event over a designated period. Each appointment is shown on a vertical line in the Content pane for the selected calendars. In the List view, multiple appointments can be selected at once. You can delete, move, and tag appointments on local calendars.

Share a calendar

You can share the calendar you created, and you can set different access permissions for each calendar.

1. Hover the pointer over a required calendar and right-click.
2. Select Share Calendar from the dropdown menu.
3. Under the Share with section, select whether you want to share with external guests, the public, or other users of VNCcalendar.

4. Depending on with whom you share, do the following:

   • For Internal users, enter the user’s email addresses. Under the "Role" section, select the access privileges.
   • For External guests, enter the user’s email addresses. External guests are sent an email message with a link to the shared item. They create a display name and password the first time they go to view the shared item.

5. Set the sending parameters:

   • Do not send mail about this share. If you do not want the users to get the notification message when you share a calendar with them.
   • Send standard message. If you want the users to get the notification message when you share a calendar with them.
   • Add note to standard message. If you want to add a note to the notification message. If you select this option, you should fill in the appeared "Message" field.

6. Click the checkmark at the bottom.

Share your free/ busy status with other users

1. Click the kebab menu icon next to Calendars.
2. Select Send Free & Busy Link As from the dropdown menu and then select to send the information as either HTML, ICS, or an ICS Event.
3. In the compose window that opens with the calendar link in the text area, enter the email address and the title of the email.

4. When you are finished, select one of the following options:

   • Send to send the email.
   • Send & Seal to seal and secure the email by blockchain.

Find items shared with you

Sometimes you might not be notified that an item is shared with you, or your organization might have shared items with the public that you would like to find. The "Find Shares" option helps you find items that can be shared with you.

1. Click the kebab menu next to Calendars.
2. Select Find Shares from the dropdown menu.
3. In the "Add Shared Folder" pop-up, select the item shared with you that you have not accepted, or in the "Finds Shares" text field, enter an email address to see if an item was shared with you from that address.
4. From the "Include" dropdown menu, select which application to search. Select All Applications to search all applications for items shared with you.
5. Select the items you want to accept.
6. Click Add.

Edit a calendar information

By using the "Edit calendar properties" option, you can rename the calendar and change the color associated with it. You can also share your calendar with someone.

1. Hover the pointer over a required calendar and right-click.
2. Select Edit Properties from the dropdown menu.
3. Make your changes.
4. If you need to share the calendar, click ADD SHARE and follow the steps from the "Share a calendar" section.
5. Click the checkmark at the bottom.

Move a calendar to another calendar

You can move appointments from one calendar to another.

1. Hover the pointer over a required calendar and right-click.
2. Select Move from the dropdown menu.
3. Select the destination calendar.
4. Click Move.

You can create a calendar and move the calendar there. For this click NEW, enter the calendar name into the field, select a required color for it, and click CREATE. Then click this calendar and click Move.

Open a calendar in a separate window

To see a more detailed view of your calendar in another window follow these steps:

1. Hover the pointer over a required calendar and right-click.
2. Select Open in a separate window from the dropdown menu.

Print a calendar

You can print individual calendars in any of the views except the List view.

1. Click the printer icon.
2. Select which calendars to print.
3. Set the date or date range.
4. Select which view to print.
5. Set the options based on the view to print.
6. Click Print. A preview of the view that will be printed is displayed. If the view is correct, click OK.

Delete a calendar

If you don't need a calendar anymore, you can delete it.

1. Hover the pointer over a required calendar and right-click.
2. Select Delete from the dropdown menu.
3. Click DELETE to confirm that you want to delete the calendar.

The deleted calendar is moved to "Trash".

Delete a calendar permanently

If you don't want a calendar to stay in your trash, you can delete it permanently. When you empty the "Trash" folder, you can't recover them.

1. Click the down arrow next to Trash.
2. Hold the pointer over the calendar and right-click.
3. Select Delete menu option that appears.
4. Click DELETE to confirm that you want to delete the calendar permanently.