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Calendar

Updated till version 1.0.3

The VNCcalendar allows you to manage your events and schedules. You can share calendars, categorize your events into multiple calendars — personal or work, and use the QuickAdd dialog to organize your work while collaborating with your colleagues.

Create a calendar

In addition to the primary calendar, you can create other calendars to keep track of the different types of functions. For example, you can create a separate calendar for your personal appointments.

  1. In the upper right corner, tap the kebab menu .
  2. Select Calendars from the dropdown menu.
  3. n the upper right corner, tap the kebab menu icon .
  4. Select New Calendar from the dropdown menu.
  5. Type a name for the calendar.
  6. Choose the desired color from the palette.
  7. Check the box next to Exclude this calendar when reporting free/busy/times if you do not want the calendar activities to be viewed by others.
  8. Tap CREATE.

You can check the created calendar in the "Calendars" list.

Change the calendar time period

There are 2 ways to quickly switch between Day, Work Week, Week, Month, or List views.

Way 1. From the Calendar Preferences.

To change the calendar time period, refer to the "Manage calendar view settings" section, for the step-by-step guide.

Way 2. From the Calendar toolbar.

  1. In the upper left corner, tap the hamburger menu icon .

  2. Select one of the following options:

    • Day view is one day's appointment.
    • Three-day view is three days' appointments.
    • Week view shows seven days of appointments.
    • Work Week view shows from Monday to Friday appointments.
    • Month view shows a month's appointments.
    • List view shows each event over a designated period. Each appointment is shown on a vertical line in the Content pane for the selected calendars. In the List view, multiple appointments can be selected at once. You can delete, move, and tag appointments on local calendars.

Share a calendar

You can share the calendar you created, and you can set different access permissions for each calendar.

  1. In the upper right corner, tap the kebab menu icon .
  2. Select Calendars from the dropdown menu.
  3. Tap and hold the calendar you want to share and then select Share Calendar from the dropdown menu.
  4. Under the "Share with" section, select whether you want to share with external guests, the public, or other users of VNCmail.

  5. Depending on with whom you share, do the following:

    • For Internal users, enter the user’s email addresses. Under the "Role" section, select the access privileges.
    • For External guests, enter the user’s email addresses. External guests are sent an email message with a link to the shared item. They create a display name and password the first time they go to view the shared item.

  6. Set the sending parameters:

    • Do not send mail about this share. If you do not want the users to get the notification message when you share a calendar with them.
    • Send standard message. If you want the users to get the notification message when you share a calendar with them.
    • Add note to standard message. If you want to add a note to the notification message. If you select this option, you should fill in the appeared Message field.

  7. Tap Share.

Share your free/ busy status with other users

  1. In the upper right corner, tap the kebab menu icon .
  2. Select Calendars from the dropdown menu.
  3. In the upper right corner, tap the kebab menu icon .
  4. Select Send Free & Busy Link As from the dropdown menu and then select to send the information as either HTML, ICS, or an ICS Event.
  5. In the compose window that opens with the calendar link in the text area, enter the email address and the subject of the email.
  6. Tap the send button at the bottom.

Accept an invitation to a shared calendar

  1. In the upper right corner, tap the kebab menu icon .
  2. Select Calendars from the dropdown menu.
  3. In the upper right corner, tap the kebab menu icon .
  4. Select Find Shares from the dropdown menu.
  5. Select the calendar shared with you.
  6. Tap Add.

You will now see the shared calendar in your Calendars list with the name and color that you choose. Now, when you go to add an appointment, you can choose which Calendar should hold it. The new appointment will have the same color as the calendar that holds it.

Edit a calendar information

By using the "Edit calendar properties" option, you can rename the calendar and change the color associated with it. You can also share your calendar with someone.

  1. In the upper right corner, tap the kebab menu icon .
  2. Select Calendars from the dropdown menu.
  3. Tap and hold the calendar you want to edit and then select Edit Properties from the dropdown menu.
  4. Make your changes.
  5. If you need to share the calendar, tap ADD SHARE and follow the steps from the "Share a calendar" subsection.
  6. Tap SAVE.

Move a calendar to another calendar

  1. In the upper right corner, tap the kebab menu icon .
  2. Select Calendars from the dropdown menu.
  3. Tap and hold the calendar you want to move to another calendar and then select Move from the dropdown menu.

  4. Select the destination calendar.

    • You can also move a calendar to another calendar by clicking +New Calendar and then giving the calendar name and color and tapping CREATE.

  5. Tap Move.

Delete a calendar

If you don't need a calendar anymore, you can delete it.

  1. In the upper right corner, tap the kebab menu icon .
  2. Select Calendars from the dropdown menu.
  3. Tap and hold the calendar you want to move to delete and then select Delete from the dropdown menu.
  4. Tap DELETE to confirm that you want to delete the calendar.

The deleted calendar is moved to "Trash".

Add an external calendars

Only CalDAV calendars that have SSL enabled and use port 443 can are able to sync calendar events to your account.

You can add your external CALDav calendars and your iCal calendars subscriptions to your Calendars list. Changes to your external calendar are synced to the CalDAV calendar you added.

  1. In the upper right corner, tap the kebab menu icon .
  2. Select Calendars from the dropdown menu.
  3. In the upper right corner, tap the kebab menu icon .
  4. Select Add External Calendar from the dropdown menu.
  5. From the "Type" dropdown menu, select the calendar type to add, either a CalDAV account or an iCal Subscription.
  6. Enter your email address and password for this account.
  7. Tap Next at the bottom.
  8. Type the desired Calendar name in the field.

  9. Select the desired color from the palette.

    • If you want appointments to have color markers in this calendar - check the box next to Exclude this calendar when reporting free/busy/times.

  10. Tap CREATE.

You can check the calendar in the "Calendars" list. Events on the external calendar are synced to the calendar you added.

You can print individual calendars in any of the views except the List view.

  1. In the upper right corner, tap the kebab menu icon .
  2. Select Print calendar from the dropdown menu.
  3. Select which calendars to print.
  4. Set the date or date range.
  5. Select which view to print.
  6. Set the options based on the view to print.
  7. Tap the print calendar icon at the bottom.