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VNCcalendar FAQ

General Information

Q: What is VNCcalendar?
A: VNCcalendar is a powerful application designed for comprehensive calendar and schedule management. It offers a range of familiar features, including customizable calendar views (day, work week, week, month), the ability to create and display multiple calendars and sub-calendars in various colors, and options for sharing your calendar with others while controlling entry visibility (public or private).

Q: Who is VNCcalendar for?
A: Thanks to its seamless integration with the VNClagoon suite, which includes VNCmail, VNCbriefcase, and VNCcontacts, VNCcalendar is particularly ideal for companies and organizations.

Q: What are the features that are included in VNCmail?
A: Some of the main features of VNCmail are:

  • Essential Calendar Features and Appointment Management
  • Notifications & Reminders
  • Multiple Calendars
  • Various Sources
  • Enterprise Features
  • VNClagoon Integrations

Q: Which web browsers are supported?
A: Current versions of Google Chrome/Chromium, Firefox-ESR, and Firefox Quantum are supported.

Q: Where is the mobile application available?
A: Android | iOS

Preferences

Q: How do I change my VNCcalendar settings?
A: Use the VNCcalendar preferences to customize options for creating appointments, managing notifications, ensuring privacy, and more.

In the upper right corner, click the cogwheel icon , navigate to Settings/ Preferences and then select one of the following:

  • General Settings: Select the background colors for your calendar interface and set up the language.
  • Main Preferences: Customize language, timezone, theme, and more.
  • Work Week and Hours: Select the days and times of the week you work. You can also customize work hours by day.
  • Appointment Preferences: You can specify whether to create new appointments using the "Quick Add Appointment" dialog box.
  • Permissions: The free/ busy feature allows others to see appointment times scheduled on your calendar. The free/busy feature is on by default, but you can limit who can see the information.
  • Appointment Notifications: Set the notification email address.
  • Security: Enable 2 Factor Authentication.

Q: Can I turn off notifications for VNCcalendar?
A: In the upper right corner, click the cogwheel icon and then navigate to Preferences > Calendar. Under the Show reminders section, you can adjust push notifications or turn them on or off.

Account Management

Q: Where can I personalize my account and what options do I have here?
A: In the upper right corner, click the cogwheel icon and then navigate to Preferences > Main preferences. Your main preferences let you customize some elements of VNCcalendar to your liking, including timezone, default view, and other attributes. Refer to the "Main preferences" section, for a step-by-step guide.

Q: What languages are supported?
A: Currently English and German are supported.

Calendars & Appointments

Q: Can I share a calendar with someone?
A: You can share any calendar you created, and you can set different access permissions for each calendar.

Q: What can anyone do with full access permissions to my calendar?
A: Anyone with full access permissions to your calendar will be able to:

  • Respond to invitations
  • Create and edit appointments
  • Share your calendar with others
  • Receive emails about changes to your calendar
  • Delete your calendar

Q: What is the difference between the appointments and meetings?
A: The main difference is that appointments do not include other people or resources while meetings include other attendees and resources. When you create a meeting, you send an email invitation to the meeting participants. You can reschedule meetings and set up recurring meetings.

Q: How do I search for appointments/ meetings?
A: You can use the following search criteria to search for appointments/ meetings:

  • Search terms for Subject, Attendees, and Description.
  • A specific time frame

You can use one of the options above or a combination of these options, and all calendars will be searched.

Q: How do I view my appointments/ meetings?
A: To view the appointments in your Calendar, follow the steps below:

  1. Once logged into VNCcalendar, tap the hamburger menu icon in the upper left corner.
  2. Open the Calendar view by selecting Day, Work week, Week, Month, or List.

Refer to the "Manage Calendar View Settings" section, for a step-by-step guide.

Q: How do others see my availability?
A: Depending on the availability, public appointments will be displayed in the following colors:

  • White: Free status
  • Green: Tentative status
  • Blue: Busy status
  • Red: Out of office status
  • Grey: Non-working status

Q: What are private appointments?
A: Private appointments will display as follows:

  • Private appointments are marked with the lock icon.
  • The details of your private appointments will not be visible to the viewer but they can see the time of the appointment as busy, although you can set the viewers to be able to see the details of private appointments when you are sharing the calendar.

Q: How to delete/ cancel an appointment?
A: If you created a meeting, you can cancel it. An email is sent to attendees to inform them of the canceled meeting. Deleting a meeting is permanent; you cannot undo the deletion.

  1. Right-click the meeting and select Cancel from the dropdown menu. A confirmation box appears.

  2. Click Send to send the cancellation message.

    • You can also click Edit Message to edit the email sent to attendees.

The appointment is immediately removed from your calendar. An email is sent to the attendees, and the appointment is deleted from their calendars.