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VNCcalendar App User Manual

Updated till 1.0.3 version

Getting started

Install VNCcalendar App

For Android

You can install VNCcalendar App from the official website. Click this link and click the Android icon. Then open the installed application.

For iOS

You can install VNCcalendar App from App Store. Search for VNCcalendar in App Store and tap GET to install the application. Then open the installed application.

Log in to VNCcalendar App

Search for VNCcalendar App icon in your smartphone and tap it:

Enter your credentials to the fields and tap LOGIN.

Customize the general settings

  1. Tap the hamburger menu:

  2. Navigate to Settings -> Main Preferences.

  3. Select required timezone from Timezone drop-down menu.
  4. Select required calendar type of view from Default View drop-down menu:

    • Day View - if you want the calendar to display today;
    • Work Week View - if you want the calendar to display only a work week;
    • 7 Day Week View - if you want the calendar to display 7 days of a week;
    • Month View - if you want the calendar to display all days of the a month;
    • List View - if you want the calendar to display the list with appointments.
  5. Select the week start day from Start week on drop-down menu.

  6. Select required type of an appointment visibility from Default appointment visibility drop-down menu.
  7. If you want the mini-calendar to be visible, tap Always show the mini-calendar.
  8. If you want a calendar to display weeks with numbers, tap Show Calendars with week numbers.
  9. If you want received appointments to be added to a calendar automatically, tap Automatically add received appointments to calendar.
  10. If you want to see declined meetings in a calendar, tap Show declined meetings.
  11. If you want the invitations to be deleted on reply, tap Delete invite on reply.
  12. If you want your invites to be forwarded to some user, enter the user's email address to the field under Forward Invites.
  13. Customize the reminder time from Show reminders drop-down menu.
  14. If you want to see a reminder for past-due meetings, tap Show reminders for past-due meetings.
  15. If you want a reminder to have a sound, tap Play a sound.
  16. If you want a browser title to get flashed, tap Flash the browser title.
  17. If you want to see a pop-up notification with the reminder, tap Show a popup notification.
  18. Customize an appointment duration from Default Appointment Duration drop-down menu.
  19. Save the changes, tap the checkmark at the bottom.

Change the profile photo

  1. Tap the hamburger menu:

  2. Tap the profile photo icon:

  3. Tap the camera icon:

  4. Tap UPLOAD and select required photo/picture.

  5. Tap the checkmark at the bottom.

Change the password

  1. Tap the hamburger menu:

  2. Tap the profile photo icon:

  3. Tap Change password:

  4. Fill in the fields and tap the chreckmark at the bottom.

Log out

  1. Tap the hamburger menu:

  2. Tap Logout:

Change the theme

There are 2 themes in VNCcalendar App: "Blue Ocean" and "Nature Green".

  1. Tap the hamburger menu:

  2. Navigate to Settings -> General settings or Settings -> Appearance.

  3. Select required theme from Theme drop-down menu and tap the checkmark at the bottom.

Change the language

It is possible to set 2 languages: English and German.

  1. Tap the hamburger menu:

  2. Navigate to Settings -> General settings.

  3. Select required language from Language drop-down menu and tap the checkmark at the bottom.

Check the application version

  1. Tap the hamburger menu:

  2. Navigate to Settings -> Help -> App Info.

Access User Manual

  1. Tap the hamburger menu:

  2. Navigate to Settings -> Help -> User Manual.

Contact VNC Service desk

  1. Tap the hamburger menu:

  2. Navigate to Settings -> Help -> VNC Service Desk.

Access FAQ

  1. Tap the hamburger menu:

  2. Navigate to Settings -> Help -> FAQ.

Access "Terms of use"

  1. Tap the hamburger menu:

  2. Navigate to Settings -> Help -> Legal Notice -> Terms of use.

Access "Data Privacy Policy"

  1. Tap the hamburger menu:

  2. Navigate to Settings -> Help -> Legal Notice -> Data Privacy.

Customize a work week and hours

  1. Tap the hamburger menu:

  2. Navigate to Settings -> Work Week and Hours.

  3. If your work hours are the same every day, tick your working days in Work week block and tap the checkmark at the bottom.

    If you need to customize your working hours for each day, select Custom and tap CUSTOMIZE:

    Customize the working hours for each day and tap Save at the bottom. Then tap the checkmark at the bottom.

Enable/disable Apple iCal

  1. Tap the hamburger menu:

  2. Navigate to Settings -> Apple iCal.

  3. Tap Enable delegation for Apple iCal CalDAV client and tap the checkmark at the bottom.

Customize the calendar view

The calendar has 6 types of view: day view, 3 day view, week view, work week view, month view, and list view.

To customize the calendar view:

  1. Tap the hamburger menu:

  2. Tap required type of view:

Customize the permissions

Users, for whom you want to customize the permissions, should be present in this mail system. You can use a full email address or just a username.

  1. Tap the hamburger menu:

  2. Navigate to Settings -> Permissions.

  3. Select required option(s) in Free / Busy block. If you select Allow only the following internal user to see my free/busy information option, you should enter a user's email address to the field below. If you want to add several email addresses, start typing a user's email address or username and click on them.
  4. Select required option(s) in Invites block. If you select Allow only the following internal user to invite me to meetings, you should enter a user's email address to the field below. If you want to add several email addresses, start typing a user's email address or username and click on them.
  5. Tap the checkmark at the bottom.

Customize the appointments settings

  1. Tap the hamburger menu:

  2. Navigate to Settings -> Creating Appointments.

  3. If you want to have a possibility to create a new appointment by tapping required date, select Use the Quick Add dialog when creating new appointments. It means that if you open a calendar and tap any date, you should see the following dialog:

    If you want the time zone to be displayed while creating an appointment, select Show time zone for the start and end time when creating an appointment.

  4. Tap the checkmark at the bottom.

Calendar

Create a calendar

  1. Tap the kebab menu and tap Calendars

  2. Tap the kebab menu and tap New Calendar:

  3. Enter the calendar name to the field. If you want, you can select a color for the calendar.

  4. Tap CREATE. You can check the created calendar in "Calendars" list. To access the list, tap the kebab menu and tap Calendars, then tap the kebab menu again and tap Calendars.

Share a calendar

  1. Tap the kebab menu and tap Calendars

  2. Tap and hold on required calendar. Tap Share Calendar:

  1. Select required option in Share with block:

    • External guests (view only) - if you select this option, you should enter an external user's email address to Add Email field;
    • Other users of VNCuxf Mail - if you select this option, you should enter a user's email address to Add Email field too.
  2. Select required right(s) for users in Role block.

  3. If you want the users to see your private appointments, tap Allow user(s) to see my private appointments.
  4. Select required option from Message drop-down menu:

    • Do not send mail about this share - if you do not want the users to get the notification message when you share a calendar with them;
    • Send standard message - if you want the users to get the notification message when you share a calendar with them;
    • Add note to standard message - if you want to add a note to the notification message. If you select this option, you should fill in the appeared Message field.
  5. Tap SHARE.

Edit a calendar information

  1. Tap the kebab menu and tap Calendars

  2. Tap and hold on required calendar. Tap Edit Properties:

  3. Edit the calendar information and tap SAVE.

Delete a calendar

  1. Tap the kebab menu and tap Calendars

  2. Tap and hold on required calendar. Tap Delete:

  3. Confirm that you want to delete the calendar, tap DELETE in the modal window. The deleted calendar is moved to "Trash".

  4. If you want to delete the calendar permanently, tap the kebab menu and tap Calendars. Then tap the following icon next to Trash:

  5. Tap and hold on the calendar, then tap Delete:

Move a calendar to another calendar

  1. Tap the kebab menu and tap Calendars

  2. Tap and hold on required calendar. Tap Move:

  3. Select a destination calendar and tap MOVE.

  1. Tap the kebab menu and tap Print calendar:

  2. Customize the settings to print the calendar and tap the print icon at the bottom.

Appointment

Create an appointment

If the option Use the Quick Add dialog when creating new appointments is enabled, you can create an appointment by tapping any date on a calendar. To check if the option is enable, follow the instructions from Customize the appointments settings subsection.

There is another way create an appointment:

  1. Tap the following icon:

  2. Enter the appointment name to the field next to T.

  3. Select the appointment start date and end date in the block next to the clock icon:

    If the appointment is going to last the whole day, toggle All day.

  4. If it is a recurring appointment, for example you need to have this appointment every day, you can select Every day option from the drop-down menu next to the round arrow icon. So, you do not need to create the same appointment every day.

  5. To add participants, tap the icons next to Attendees and Optional attendees fields.
  6. Select a calendar, in which you want to create the appointment, from the calendar drop-down menu.
  7. Select when you should be notified about the appointment from the drop-down menu next to the clock icon. If you want to set up the notification by an email address, tap Configure, but confirm that you want to save the changes firstly:

    Then enter required email address to the field and tap the checkmark at the bottom.

Edit an appointment information

  1. Tap and hold on required appointment and tap Open:

  2. Tap the pencil icon at the bottom and edit the appointment information.

  3. Tap SAVE.

Create an appointment copy

  1. Tap and hold on required appointment and tap Create a Copy:

  2. Edit the appointment information if you need and tap SAVE.

Forward an appointment

  1. Tap and hold on required appointment and tap Forward:

  2. To select, whom to forward the appointment to, tap the participants icon:

  3. Tap SEND.

Delete an appointment

If you delete an appointment, you will not be able to restore it.

  1. Tap and hold on required appointment and tap Delete:

  2. Confirm that you want to delete the appointment, tap DELETE.

Move an appointment to another calendar

  1. Tap and hold on required appointment and tap Move:

  2. Select a destination calendar and tap MOVE.

Tag

Create a tag

  1. Tap the hamburger menu:

  2. Tap Tags, then tap the plus icon at the bottom.

  3. Enter the tag name to the field and select a color for it if you want.
  4. Tap CREATE. You can check the created tag in "Tags" list. To access the list, tap the hamburger menu and tap Tags.

Edit a tag

  1. Tap the hamburger menu:

  2. Tap Tags and search for required tag.

  3. Tap and hold on the tag and tap Edit tag.
  4. Edit the tag name and tap UPDATE.