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VNCmail App User Manual

Last update: February 8, 2021

Getting started

Log out

  1. Tap the hamburger menu:

  2. Tap Logout.

Change the profile photo

  1. Tap the hamburger menu:

  2. Tap the profile icon:

  3. Tap the camera icon:

  4. Tap UPLOAD and select required photo/image.

  5. Tap the checkmark at the top.

Check the application version

  1. Tap the hamburger menu:

  2. Navigate to About -> Version & Changelog.

Access User Manual

  1. Tap the hamburger menu:

  2. Navigate to About -> Help/Manual/FAQ.

  3. Tap the manual link.

Contact VNC Service desk

  1. Tap the hamburger menu:

  2. Navigate to About -> VNC Service Desk.

  3. Tap VISIT VNC SERVICE DESK.

Access FAQ

  1. Tap the hamburger menu:

  2. Navigate to About -> Help/Manual/FAQ.

  3. Tap the FAQ link.

Access "Terms of use"

  1. Tap the hamburger menu:

  2. Navigate to About -> Legal Notice.

  3. Tap Terms of use.

Access "Data Privacy Policy"

  1. Tap the hamburger menu:

  2. Navigate to About -> Legal Notice.

  3. Tap Data Privacy.
  1. Tap the hamburger menu:

  2. Navigate to About -> Legal Notice.

  3. Tap Imprint.

Preferences

Main preferences

Main preferences allow to customize the general settings: Time Zone, language, theme, and search settings.

To customize the general settings:

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Main preferences.

  3. Customize the settings and tap Save.

Account preferences

Account preferences allow to:

  • customize your default email account;
  • add your other external email addresses. For example, if you have Gmail account, you can add it to VNCmail and send emails from this Gmail account.

Customize the default email account

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Main preferences.

  3. You can rename your default email account, just replace DEFAULT in Account name field.
  4. Enter a name, which will appear in "From" field in an email, in Name field.
  5. If you want sent emails to have "Reply to" field, tick Set the "Reply-to" field of email messages to. Enter a username to Username field and select required email address from Email drop-down menu.
  6. If you want to add some signature to your emails, refer to "Signatures" subsection.

Add an external email address

You can add an external email address and send emails from this email address.

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Main preferences.

  3. Tap Add Account:

  4. Fill in the following fields:

    • Account name - enter the account name;
    • Email address - enter an email address. After you enter the email address, Username of Account and Email Server fields are filled in automatically;
    • Password - enter a password of the email address.
  5. Tick required protocol: POP or IMAP.

  6. If you need to change IMAP port - tick Change IMAP port and change the port.
  7. If you need to use SSL connection when accessing the server - tick Use an encrypted connection (SSL) when accessing this server.
  8. Enter a name, which will appear in "From" field in an email, in the field in EXTERNAL ACCOUNTS SETTINGS.
  9. If you want sent emails to have "Reply to" field, tick Set the "Reply-to" field of email messages to. Enter a username to Name field and select required email address from Email drop-down menu.
  10. If you want to add some signature to your emails, refer to "Signatures" subsection.

Mail preferences

Mail preferences allow to:

  • customize the settings of sent emails displaying;
  • customize the settings for received emails;
  • customize the settings for composing emails;
  • customize spam settings;
  • customize the access from other mail clients.

Customize the settings of sent emails displaying

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Mail preferences.

  3. Customize the options in DISPLAYING MESSAGES block and tap the checkmark at the bottom.

Customize the settings for received emails

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Mail preferences.

  3. Customize the options in RECEIVING MESSAGES block and tap the checkmark at the bottom.

    Also you can customize swipe actions - for this tap SWIPE ACTIONS. Tap CHANGE next to Right swipe and Left swipe and select required option for both.

Customize the settings for composing emails

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Mail preferences.

  3. Customize the options in COMPOSING MESSAGES block and tap the checkmark at the bottom.

Customize the spam settings

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Mail preferences.

  3. Customize the options in SPAM MAIL OPTIONS block and tap the checkmark at the bottom.

Customize the access from other mail clients

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Mail preferences.

  3. Customize the options in ACCESS FROM OTHER MAIL CLIENTS block and tap the checkmark at the bottom.

Appearance

"Appearance" option allows to change VNCmail theme. There are 2 possible themes: "Blue Ocean" and "Nature Green".

To change the application theme:

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Appearance.

  3. Tap required theme and tap the checkmark at the bottom.

Filters

You can manage your incoming and outgoing mail using filters. You can add, delete, and apply filters for incoming email. For outgoing email, you can add and apply filters.

To customize the filters for mail:

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Filters.

  3. If you need to add, remove, or apply filters for incoming mail, select required option (Add Filter, Remove Filter - this option is visible in case you have at least 1 filter, Run Filter) in INCOMING MESSAGE FILTERS block. If you need to add or apply filters for outgoing mail, select required option (Add Filter, Run Filter) in OUTGOING MESSAGE FILTERS block.

Signatures

You can:

  • add a new signature (which will be visible in sent emails);
  • check the signatures list;
  • edit signatures;
  • customize signatures;
  • delete signatures.

Add a signature

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Signatures.

  3. Tap Add Signature:

  4. Enter the signature to Signature Name (*) and enter the signature content to the field below.

  5. Save the changes, tap the checkmark at the bottom. The created signature appears in the signatures list:

Customize a signature

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Signatures.

  3. Select which signature you want to apply for new emails from New Messages drop-down menu.
  4. If you want your signature to be displayed in your replies and forwards - select required signature from Replies & Forwards drop-down menu.
  5. If you want your signature to be displayed in sent emails, replies, and forwards from your external account - select required signature from New Messages and Replies & Forwards drop-down menus in Using Signatures for External Account block.
  6. Select the proper place of the signature in emails in Signature Placement block.
  7. Tap the checkmark at the bottom.

Edit a signature

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Signatures.

  3. Tap the pencil icon next to the signature, which you want to edit:

  4. Edit the signature and tap the checkmark at the bottom.

Delete a signature

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Signatures.

  3. Tick required signature and click Remove Signature:

Out of office

"Out of office" option allows to compose an auto-reply message for received emails if you are out of an office (for example if you are on vacations).

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Out of office.

  3. Tick Send auto-reply message and enter an auto-reply message to the field below.
  4. Select required option from External senders drop-down menu.
  5. Set required period of time in Tome period block.
  6. Tap the checkmark at the bottom.

Notifications

Import/Export

You can:

  • import TGZ, CSV, ICS, VCF, ZIP, and TAR files;
  • export accounts, calendars, and contacts folders.

Import a file

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Import/Export.

  3. Tap Browse in IMPORT block:

  4. To select a destination folder for the file, select required file and click the blue entry under Destination, for example:

  5. Tap a folder, where you want to import the file.

  6. Select required option in Resolve duplicates block.
  7. Tap Import:

Export a folder

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Import/Export.

  3. Select which file type you want to export in Type block:

  4. Tap the blue entry under Source and select a folder which you want to export, for example:

  5. Tap Export:

Trusted Addresses

"Trusted Addresses" option allows to: create the list with trusted email addresses: it means that you can see all content, sent from these email addresses; delete trusted email addresses from the list.

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Trusted Addresses.

  3. To add an email address to the list - enter an email address to the field and tap the plus button next to the email address. You should see the list with this email address:

    To delete an email address from the list - tap the email address, and tap Remove:

  4. Tap the checkmark at the bottom.

Contacts

Sharing

"Sharing" option allows to customize the sharing settings: share a folder, revoke the access to a shared folder, and accept a shared folder.

Accept a shared folder

There are 2 ways to accept a shared folder:

  • using Preferences -> Sharing;
  • using ACCEPT button in an email.

Accepted shared folders are stored in "Folders" list:

Way 1 - using "Preferences -> Sharing":

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Sharing.

  3. Tick Show folders shared with me by the following user and enter a name of a user, whose shared folder you want to accept, to the field below:

  4. Tap Find Shares and tap Accept in Action column next to required folder:

    In the appeared modal window you should see all information about a shared folder: a folder name, role, allowed actions.

  5. Click CREATE.

Way 2 - using "ACCEPT" button in an email:

  1. Tap the hamburger menu:

  2. Navigate to Emails -> Inbox.

  3. Search for a notification email and tap ACCEPT button in the email:

  4. Click YES in the modal window.

Calendar

You can customize the following settings of a calendar:

  • general settings, such as default view, default appointment duration, week start day, and so on;
  • work week and hours;
  • appointments creation;
  • appointments permissions;
  • Apple iCal.

Customize a calendar general settings

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Calendar.

  3. Select required option from Default View drop-down menu:

    • Day View - if you want a calendar to display a present day;
    • Work Week View - if you want a calendar to display 5 days of the week;
    • 7 Day Week View - if you want a calendar to display 7 days of the week;
    • Month View - if you want a calendar to display a current month;
    • List View - if you want a calendar to display the appointments list.
  4. Select the week start day from Start week on drop-down menu.

  5. Select a calendar visibility type from Default appointment visibility drop-down menu: Public or Private.
  6. Tap required option in Invitation Response block.
  7. If you want your invites, in your shared default Calendar, to be forwarded to some user, enter a corresponding email address to Forward Invites field.
  8. Select required time for reminders from Show reminders drop-down menu.
  9. Select required time for an appointment duration from Default Appointment Duration drop-down menu.
  10. Tap the checkmark at the bottom.

Customize the work week and hours

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Calendar.

  3. Tap your working days in Work week block:

  4. Customize your working hours in Work hours block. If you need to customize working hours for each working day, tick Custom and tap CUSTOMIZE. Set required hours for each day and tap SAVE.

  5. Tap the checkmark at the bottom.

Customize the options for appointments creation

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Calendar.

  3. If you want to have a possibility to create a new appointment by clicking required date on a calendar, tick Use the Quick Add dialog when creating new appointments:

  4. If you want the time zone to be displayed while creating an appointment, tick Show time zone for the start and end time when creating an appointment.

  5. Tap the checkmark at the bottom.

Customize appointments permissions

Users, for whom you want to customize appointments permissions, should be present in this mail system. You can use a full email address or just a username.

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Calendar.

  3. Select required option in Free / Busy block:

    If you select Allow only the following internal user to see my free/busy information option, you should enter a user's email address to the field below. If you want to add several email addresses, start typing a user's email address or username and tap them.

  4. Select required option in Invites block:

    If you select Allow only the following internal user to invite me to meetings, you should enter a user's email address to the field below. If you want to add several email addresses, start typing a user's email address or username and click on them.

  5. Tap the checkmark at the bottom.

Enable/disable Apple iCal

  1. Tap the hamburger menu:

  2. Navigate to Preferences -> Calendar.

  3. Tap Enable delegation for Apple iCal CalDAV client:

  4. Tap the checkmark at the bottom.

Emails

Compose an email

  1. Tap the plus icon at the bottom.
  2. Fill in To and Subject fields.
  3. If you need to attach something, tap the clip icon:

  4. Enter an email content. If you want to check the spelling, tap the following icon:

  5. If you want to send the email - tap Send button at the bottom.

    If you want to save the email as draft - tap the kebab menu and tap Save Draft:

    Saved emails as drafts are stored in "Drafts" folder.

Move an email to a folder

  1. Tap the hamburger menu:

  2. Tap Emails and tap required folder.

  3. Tap and hold on an email, then tap the folder icon:

  4. Select a folder where you want to the email from the list or use the search field.

  5. Tap Move at the top.

Mark an email as read

  1. Tap the hamburger menu:

  2. Tap Emails and tap required folder.

  3. Tap and hold on the email, which you want to mark as read.
  4. Tap the icon with the open envelope:

Mark/unmark an email as favorite

  1. Tap the hamburger menu:

  2. Tap Emails and tap required folder.

  3. Tap the star icon on an email:

Mark an email as spam

Emails, marked as spam, are stored in "Spam" folder.

  1. Tap the hamburger menu:

  2. Tap Emails and tap required folder.

  3. Tap and hold on an email, then tap the kebab menu and tap Mark as Spam:

Delete an email

  1. Tap the hamburger menu:

  2. Tap Emails and tap required folder.

  3. Tap and hold on an email, which you want to delete temporary.
  4. Tap the trash icon:

  5. If you want to delete the email permanently, click the hamburger menu and navigate to Emails -> Trash.

  6. Tap and hold on the email, then tap the trash icon:

  7. Confirm that you want to delete the email permanently, tap DELETE in the modal window.

Reply to an email

  1. Tap the hamburger menu:

  2. Tap Emails and tap required folder.

  3. Tap and hold on required email, then tap the kebab menu and tap Reply:

  4. Compose the reply. If you need to attach a file, tap the clip icon:

    If you need to check the spelling, tap the icon with A letter:

  5. Send the reply by tappinп Reply button at the bottom.

Forward an email

  1. Tap the hamburger menu:

  2. Tap Emails and tap required folder.

  3. Tap and hold on an email, then tap the kebab menu and tap Forward:

  4. Fill in To field.

  5. If you need to attach something, tap the clip icon:

  6. Enter an email content. If you want to check the spelling, tap the following icon:

  7. Tap Forward button at the bottom.

Redirect an email

  1. Tap the hamburger menu:

  2. Tap Emails and tap required folder.

  3. Tap and hold on required email, then tap the kebab menu and tap Redirect:

  4. Enter an email address to the field, where you want to forward the email.

  5. Tap OK.
  1. Tap the hamburger menu:

  2. Tap Emails and tap required folder.

  3. Tap and hold on the email, which you want to print.
  4. Tap the kebab menu and tap Print:

Delete an email draft

  1. Tap the hamburger menu:

  2. Tap Emails and tap Drafts.

  3. Tap and hold on required email draft, which you want to delete temporary.
  4. Tap the trash icon:

  5. If you want to delete the email draft permanently, click the hamburger menu and navigate to Emails -> Trash.

  6. Tap and hold on the email draft, and tap the trash icon:

  7. Confirm that you want to delete the email draft permanently, tap DELETE in the modal window.

  1. Tap the hamburger menu:

  2. Navigate to Emails -> Drafts.

  3. Tap and hold on the email draft, which you want to print.
  4. Tap the kebab menu and tap Print:

Add a tag to an email

  1. Tap the hamburger menu:

  2. Tap Emails and tap required folder.

  3. Tap and hold on an email, then tap the kebab menu and tap Add tags:

  4. Enter the tag name in Tag Name field and select required color.

  5. If you want to add a new tag - click Add new tags. Enter a tag name to Tag Name field and click Add. If you need, select a color and click the checkmark. If you want to add a tag that already exists in tags list - click Select from existing tags. Click required tag and click the checkmark.

Remove a tag from an email

  1. Tap the hamburger menu:

  2. Tap Emails and tap required folder.

  3. Tap and hold on an email, then tap the kebab menu and tap Remove all tags:

Sort emails

You can sort emails by: date, size, subject, priority, attachment, from, star, and displaying unread only.

  1. Tap the hamburger menu:

  2. Tap Emails and tap required folder.

  3. Tap the following drop-down menu:

  4. Tap Sort by and select required option:

Group emails

You can group emails by: date, from, size, ascending, and descending.

  1. Tap the hamburger menu:

  1. Tap Emails and tap required folder.
  2. Tap the following drop-down menu:

  3. Tap Group by and select required option:

Restore a deleted email

  1. Tap the hamburger menu:

  2. Navigate to Emails -> Trash.

  3. Tap and hold on required email, and tap the folder icon:

  4. Select a folder, where you want to restore the email, and tap Move at the bottom.

Tags

You can create any tag and apply it to emails, documents, and calendars. Tags are stored in "Tags" list. To access the list, tap the hamburger menu:

And then tap Tags.

Create a tag

  1. Tap the hamburger menu:

  2. Tap Tags and tap the plus icon at the bottom.

  3. Enter a tag name to the field and select a color for it.
  4. Tap CREATE.

Edit a tag

  1. Tap the hamburger menu:

  2. Tap Tags and tap, and hold on the tag, which you want to edit.

  3. Tap Edit Tag:

  4. Edit the tag and tap SAVE.

Delete a tag

  1. Tap the hamburger menu:

  2. Tap Tags and tap, and hold on the tag, which you want to delete.

  3. Tap Delete Tag:

  4. Confirm that you want to delete the tag, tap YES in the modal window.

Folders

Create a folder

  1. Tap the hamburger menu:

  2. Tap Folders.

  3. Tap the plus icon at the bottom.
  4. Enter the folder name in the field and select required color for it.
  5. Tap CREATE:

Rename a folder

  1. Tap the hamburger menu:

  2. Tap Folders.

  3. Tap and hold on the folder, which you want to rename.
  4. Tap Rename Folder:

  5. Rename the folder and tap RENAME.

Delete a folder

  1. Tap the hamburger menu:

  2. Tap Folders.

  3. Tap and hold on the folder, which you want to delete.
  4. Tap Delete Folder:

  5. Confirm that you want to delete the folder, tap DELETE in the modal window.

Empty a folder

  1. Tap the hamburger menu:

  2. Tap Folders.

  3. Tap and hold on the folder, which you want to empty.
  4. Tap Empty Folder:

  5. Confirm that you want to empty the folder, tap OK in the modal window.

Move a folder to another folder

  1. Tap the hamburger menu:

  2. Tap Folders.

  3. Tap and hold on the folder, which you want to move.
  4. Tap Move Folder:

  5. Select the destination folder and tap Move. Or you can create a folder and move the folder there. For this tap Add new folder, enter the folder name to the field, select required color for it, and tap CREATE. Then tap this folder and tap Move.

Share a folder

  1. Tap the hamburger menu:

  2. Tap Folders.

  3. Tap and hold on the folder, which you want to share.
  4. Tap Share Folder:

  5. Select required option in Share with block and enter an email address in Add Email field. Public (view only, no password required) option is not available for sharing folders.

  6. Select required option in Role block.
  7. Select required option from Message drop-down menu:

    • Do not send mail about this share - if you do not want the users to get the notification message when you share a folder with them;
    • Send standard message - if you want the users to get the notification message when you share a folder with them;
    • Add note to standard message - if you want to add a note to the notification message. If you select this option, you should fill in the appeared Message field.
  8. Tap SHARE.

Create a subfolder

  1. Tap the hamburger menu:

  2. Tap Folders.

  3. Tap and hold on the folder, where you want to create a subfolder.
  4. Tap New Folder:

  5. Enter the subfolder name and select required color for it.

  6. Tap CREATE:

Contacts

Create a contact

  1. Tap the hamburger menu:

  2. Tap Contacts and tap the plus icon at the bottom.

  3. Fill in the fields. If you want to upload the photo - tap the camera icon:

  4. Tap the checkmark at the bottom. You can check the created contact in "Contacts" list:

Edit a contact information

  1. Tap the hamburger menu:

  2. Tap Contacts and tap and hold on the contact, which you want to edit.

  3. Tap the kebab menu and tap Edit:

  4. Edit the contact information and tap the checkmark at the bottom.

Forward a contact information

  1. Tap the hamburger menu:

  2. Tap Contacts and tap and hold on the contact, which you want to forward.

  3. Tap the kebab menu and tap Forward Contact:

  4. Fill in To and Subject fields.

  5. Tap Send button at the bottom.
  1. Tap the hamburger menu:

  2. Tap Contacts and tap and hold on the contact, which you want to print.

  3. Tap the kebab menu and tap Print:

Delete a contact

  1. Tap the hamburger menu:

  2. Tap Contacts and tap and hold on the contact, which you want to delete.

  3. Tap the trash icon:

  4. Confirm that you want to delete the contact temporary, tap DELETE in the modal window.

  5. If you want to delete the contact permanently, tap the following drop-down menu:

  6. Tap Trash:

  7. Tap and hold on the contact, which you want to delete permanently. Tap the trash icon:

  8. Confirm that you want to delete the contact permanently, tap DELETE in the modal window.

Change a contact photo

  1. Tap the hamburger menu:

  2. Tap Contacts and tap and hold on the contact, for which you want to change a photo.

  3. Tap the kebab menu and tap Edit:

  4. Tap the camera icon:

  5. Tap UPLOAD and select required photo.

  6. Tap the checkmark at the bottom.

Remove a contact photo

  1. Tap the hamburger menu:

  2. Tap Contacts and tap and hold on the contact, for which you want to change a photo.

  3. Tap the kebab menu and tap Edit:

  4. Tap the camera icon:

  5. Tap REMOVE.

Create a list

  1. Tap the hamburger menu:

  2. Tap Contacts.

  3. Tap the kebab menu and tap Create list:

  4. Enter a list name to the field and tap OK. You can access the created list if you tap the following drop-down menu:

Add a contact to a list

  1. Tap the hamburger menu:

  2. Tap Contacts and tap the following drop-down menu:

  3. Tap the list where you want to add a contact.

  4. Tap the plus icon at the bottom. Or you can tap ADD A CONTACT, but this option is visible only if a list does not have contacts:

  5. Fill in the fields. If you need to upload a contact's photo - tap the camera icon:

  6. Tap the checkmark at the bottom.

Delete a list

Lists are deleted permanently. If you delete a list, you cannot restore it.

  1. Tap the hamburger menu:

  2. Tap Contacts and tap the following drop-down menu:

  3. Tap the list, which you want to delete.

  4. Tap the kebab menu and tap Contact List:

  5. Tap and hold on the contact list again, and tap Delete List:

Rename a list

  1. Tap the hamburger menu:

  2. Tap Contacts and tap the following drop-down menu:

  3. Tap the list, which you want to rename.

  4. Tap the kebab menu and tap Contact List:

  5. Tap and hold on the contact list again, and tap Rename List:

  6. Rename the list and tap RENAME.

Calendar

Create a calendar

  1. Tap the hamburger menu:

  2. Tap Calendar.

  3. Tap the kebab menu and tap Calendars:

  4. Tap the kebab menu again and tap New Calendar:

  5. Enter the calendar name to the field. If you want you can select a color for the calendar - just tap required color. If you want appointments to have color markers in this calendar - tick Exclude this calendar when reporting free/busy/times.

  6. Tap CREATE. You can check the created calendar in "Calendars" list:

Share a calendar

  1. Tap the hamburger menu:

  2. Tap Calendar.

  3. Tap the kebab menu and tap Calendars:

  4. Tap and hold on the calendar, which you want to share.

  5. Tap Share Calendar:

  6. Select required option in Share with block:

    • External guests (view only) - if you select this option, you should enter an external user's email address in Add Email field;
    • Other users of VNCuxf Mail - if you select this option, you should enter a user's email address in Add Email field too. Also you should select required right(s) for users in Role block.
  7. Select required option from Message drop-down menu:

    • Do not send mail about this share - if you do not want users to get the notification message when you share a calendar with them;
    • Send standard message - if you want users to get the notification message when you share a calendar with them;
    • Add note to standard message - if you want to add a note to the notification message. If you select this option, you should fill in the appeared Message field.
  8. Tap SHARE.

Edit a calendar information

  1. Tap the hamburger menu:

  2. Tap Calendar.

  3. Tap the kebab menu and tap Calendars:

  4. Tap and hold on the calendar, which you want to edit.

  5. Tap Edit Properties:

  6. Edit the calendar information. If you need to share the calendar, click ADD SHARE and follow the steps from "Share a calendar" subsection.

  7. Tap SAVE.

Delete a calendar

  1. Tap the hamburger menu:

  2. Tap Calendar.

  3. Tap the kebab menu and tap Calendars:

  4. Tap and hold on the calendar, which you want to delete.

  5. Tap Delete:

  6. Confirm that you want to delete the calendar, tap DELETE in the modal window. The deleted calendar is moved to "Trash".

  7. If you want to delete the calendar permanently, click Trash:

  8. Tap and hold on the calendar, which you want to delete permanently.

  9. Tap Delete:

  10. Confirm that you want to delete the calendar, tap DELETE in the modal window.

Create an appointment

  1. Tap the hamburger menu:

  2. Tap Calendar and tap the plus icon at the bottom.

  3. Enter an appointment name to Add title field.
  4. Select the appointment start date and the end date in the block with the clock icon:

    If the appointment is going to last the whole day, tick All day.

  5. If it is a recurring appointment, for example you need to have this appointment every day, you can select Every day option from the drop-down menu:

    So, you do not need to create the same appointment every day.

  6. To add participants, tap the participants icon to Attendees and Optional attendees fields.

  7. Select required option from the drop-down menu next to the suitcase icon:

    Each option in the drop-down menu has it's own color. The color is the appointment marker on the calendar. It helps to differ appointments.

  8. Select a calendar, in which you want to create the appointment, from the calendar drop-down menu.

  9. Select when you should be notified about the appointment from the drop-down menu next to the alarm clock icon:

  10. Add the appointment description to Description field.

  11. Tap SAVE.

Edit an appointment information

  1. Tap the hamburger menu:

  2. Tap Calendar and select required month and date from the drop-down menu at the top.

  3. Tap the appointment, which you want to edit.
  4. Tap the pencil icon at the bottom.
  5. Edit the appointment and tap SAVE.

Create an appointment copy

  1. Tap the hamburger menu:

  2. Tap Calendar and select required month and date from the drop-down menu at the top.

  3. Tap and hold on the appointment, and tap Create a Copy:

  4. Review the appointment information. Edit the information if you need.

  5. Tap SAVE.

Forward an appointment

  1. Tap the hamburger menu:

  2. Tap Calendar and select required month and date from the drop-down menu at the top.

  3. Tap and hold on the appointment, and tap Forward:

  4. Tap the participants icon:

  5. Tap users, whom you want to forward the appointment, or use the magnifier icon for searching them.

  6. Tap SEND at the bottom.

Delete an appointment

  1. Tap the hamburger menu:

  2. Tap Calendar and select required month and date from the drop-down menu at the top.

  3. Tap and hold on the appointment, which you want to delete.
  4. Tap Delete:

  5. Confirm that you want to delete the appointment, tap DELETE in the modal window.

Briefcase

Create a briefcase folder

  1. Tap the hamburger menu:

  2. Tap Briefcase and tap Folder:

  3. Tap the plus icon at the bottom and fill in Folder Name field and select required color for it.

  4. Tap CREATE:

Delete a briefcase folder

  1. Tap the hamburger menu:

  2. Tap Briefcase and tap Folder:

  3. Tap and hold on the folder, which you want to delete.

  4. Tap Delete briefcase folder:

  5. Confirm that you want to delete the briefcase folder temporary, tap DELETE in the modal window.

Share a briefcase folder

  1. Tap the hamburger menu:

  2. Tap Briefcase and tap Folder:

  3. Tap and hold on the folder, which you want to share.

  4. Tap Share briefcase folder:

  5. Customize the sharing settings, follow the instructions from "Share a folder" subsection.

  6. Tap SHARE.

Upload a file to a briefcase folder

  1. Tap the hamburger menu:

  2. Tap Briefcase and tap a folder where you want to upload a file.

  3. Tap the arrow icon:

  4. Tap Browse and select required file.

  5. Tap UPLOAD:

Rename a file in a briefcase folder

  1. Tap the hamburger menu:

  2. Tap Briefcase and tap a folder where required document is located. Then tap the document.

  3. Tap the kebab menu and tap Rename:

  4. Rename the document and tap RENAME.

Delete a file from a briefcase folder

  1. Tap the hamburger menu:

  2. Tap Briefcase and tap a folder where required document is located. Then tap the document.

  3. Tap the trash icon:

  4. Confirm that you want to delete the document, tap DELETE in the modal window. The deleted document is moved to "Trash".

  5. If you want to delete the file permanently, tap the following drop-down menu and select Trash:

  6. Search for the document and tap it. Then tap the trash icon:

  7. Confirm that you want to delete the document, tap DELETE in the modal window.

Download a file from a briefcase folder

  1. Tap the hamburger menu:

  2. Tap Briefcase and tap a folder where required document is located. Then tap the document.

  3. Tap the arrow icon:

Move a file to a briefcase folder

  1. Tap the hamburger menu:

  2. Tap Briefcase and tap a folder where required document is located. Then tap the document.

  3. Tap the folder icon:

  4. Tap a destination folder where you want to move the document. Or you can create a new briefcase folder and move the document there. To create a new briefcase folder, tap CREATE NEW FOLDER.

Add a tag to a file

  1. Tap the hamburger menu:

  2. Tap Briefcase and tap a folder where required document is located. Then tap the document.

  3. Tap the kebab menu and tap Add tags:

  4. If you want to add a new tag - tap Add new tags. Enter a tag name to Tag Name field and tap Add. If you need, select a color and tap the checkmark.

    If you want to add a tag that already exists in tags list - tap Select from existing tags. Tap required tag and tap the checkmark.

Remove a tag from a file

  1. Tap the hamburger menu:

  2. Tap Briefcase and tap a folder where required document is located. Then tap the document.

  3. Tap the kebab menu and tap Add tags:

  4. Tap the tag, which you want to remove in Assigned tags block.

  5. Tap the checkmark at the bottom.

Send a file as an attachment

  1. Tap the hamburger menu:

  2. Tap Briefcase and tap a folder where required document is located. Then tap the document.

  3. Tap the kebab menu and tap Send As Attachment(s):

  4. Fill in To and Subject fields.

  5. Tap Send button at the top.
  1. Tap the hamburger menu:

  2. Tap Briefcase and tap a folder where required document is located. Then tap the document.

  3. Tap the kebab menu and tap Send Link(s):

  4. Tap YES in the modal window.

  5. Fill in To and Subject fields.
  6. Tap Send button at the top.

Create a document in a briefcase folder

  1. Tap the hamburger menu:

  2. Tap Briefcase and tap the document icon at the bottom.

  3. Enter the document name to File Name field and compose the document.
  4. Save the document by tapping the button at the bottom.
  5. Add the document version notes and tap the checkmark.

"Advanced Search" option allows to search in emails, contacts, briefcases folders. Also the option allows to search in shared items too.

  1. To search for something, tap the magnifier icon:

  2. Then select the area where you want to search, tap the filter icon:

  3. If you need to search in shared items, tick Include shared items.

  4. Enter a search request to the search field.