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Settings

General settings

General settings let you update your profile by changing the language, uploading a new profile image, updating your email address, or editing your full name and other account details.

  1. In the upper right corner, click your username.
  2. Select Settings from the dropdown menu.
  3. On the left navigation menu, navigate to General.
  4. Customize your settings. The change will take effect immediately.

Option Description
Profile image Change or update your profile image.
Full name Edit your full name by modifying the Full name box. A notification will confirm if the change was successful.
Email Update or manage the email address associated with your account.
Language Change the display language at any time.
Groups View group membership information.
Mail Notifications & Activity Tracking Configure email notifications for file events, manage stream and email alerts, and set notification frequency (Hourly, Daily, Weekly).
Federated Cloud View your Federated Cloud ID and access sharing options via platforms like Twitter, Facebook, and GNU Social.
Syncing Applications Download ownCloud apps for desktop and mobile (Google Play, App Store).
Version Information View the installed ownCloud version and licensing details.

Storage

The External Storage Support app in ownCloud allows users to connect external storage services like Amazon S3, Google Drive, or local storage. However, this feature must be enabled by an administrator before it becomes available to users.

If external storage is not enabled, users will see the following message under the Storage tab:

"External storage has been disabled by the administrator."

Sharing

The Sharing tab allows users to configure how files and folders are shared both internally and externally. These settings help manage collaboration, control visibility, and define how shared content appears in user accounts. Enabling or disabling these options affects how users interact with shared files and discover collaborators.

  1. In the upper right corner, click your username.
  2. Select Settings from the dropdown menu.
  3. On the left navigation menu, navigate to Sharing.

  4. Configure the following sharing preferences:

    • Automatically accept new incoming local user shares.

      • If enabled, shared files and folders from other local VNCsafe users will be added to your account automatically.
      • If disabled, you must manually accept shared items before they appear in your files.

    • Allow finding you via autocomplete in share dialog.

      • If enabled, other users can find your account via autocomplete when typing in the sharing dialog.

      • If disabled, users must enter your full username to share files with you.

        💡 Tip: If you frequently collaborate with internal teams, enabling autocomplete makes sharing easier. However, for enhanced privacy, you may choose to disable this option, requiring others to enter your full username manually.

Security

The Security settings allow you to control access to your VNCsafe account by managing trusted domains, monitoring active user sessions, and creating secure app passwords.

  1. In the upper right corner, click your username.
  2. Select Settings from the dropdown menu.
  3. On the left navigation menu, navigate to Security.
  4. Customize your settings. The change will take effect immediately.

Option Description
CORS White-listed Domains Add trusted domains to allow secure cross-origin resource sharing. Remove domains if access is no longer needed.
User Sessions View and manage all active sessions across web, desktop, and mobile clients. Revoke access to suspicious sessions.
App Passwords Generate unique credentials for third-party applications to connect securely without exposing your main password.
Revoke App Access Remove an app’s access to your VNCsafe account by deleting its app password.

Manage CORS white-listed domains

Be cautious when adding domains. Only whitelist domains you trust, as this can expose your data to external sources.

CORS (Cross-Origin Resource Sharing) allows VNCsafe to interact with other domains securely. By default, no external domains are allowed. If you need to access your account from specific web applications or integrations, you can whitelist trusted domains.

  1. In the Domain field, enter a domain name you want to add.
  2. Click Add.

  3. The domain will appear in the list of allowed domains.

    💡 Tip: ORS entries follow strict rules: Only HTTP and HTTPS protocols are allowed. Wildcards * are not supported.

  4. To remove a domain name, click the trash bin icon next to the domain name.

  5. When prompted, click Yes to confirm that you want to delete the domain name.

Monitor and manage active user sessions

If you see an unfamiliar session, immediately revoke access and change your password.

The Sessions section displays all active logins across web, desktop, and mobile clients. Each session includes:

  • Browser and Device Info: The user agent string identifying the browser and operating system.
  • Last Activity: The most recent time the session was active.

Use this section to track your login activity and detect any unauthorized access.

Generate app passwords for secure third-party access

App passwords allow you to connect third-party applications or devices to your VNCsafe account without exposing your main password. These are useful when using integrations, automated backups, or external services.:

  1. In the App name field, enter the application or device name (e.g., Backup Sync).
  2. Click Create new app passcode.

  3. A username and password/token will be generated. Use these credentials to log in from the external app.

    💡 Tip: App passwords should be unique for each service. Avoid reusing credentials across different applications.

  4. If you want to revoke access to a device or app, click the trash bin icon next to its name in the apps list. Confirm the action to immediately disable access.