Users & Group Management

Users

Add a user to VNCdirectory

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Users.
3. Click + New user.
4. Customize the fields. The fields with the asterisk are required.
5. Click CREATE.

Delete a user from VNCdirectory

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Users.
3. Apply filters to search for a required user.
4. Click the trash bin icon next to the user you want to delete.
5. When prompted, click OK confirming that you want to delete the user.

Lock a user

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Users.
3. Apply filters to search for a required user.
4. Click the lock icon next to the user you want to lock.

To search for the locked user:

1. In the left navigation bar, click Users.
2. Under the Filters section, click the plus icon and select locked from the drop-down menu:
3. Click APPLY.

Unlock a user

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Users.
3. Under the Filters section, click the plus icon and select locked from the drop-down menu.
4. Click APPLY.
5. Click the lock icon next to the user you want to unlock.

Delete a user's avatar

There are 2 ways to delete a user's avatar.

Way 1. From the "Users" page.

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Users.
3. Apply filters to search for a required user.
4. Click the following icon next to a required user.

Way 2. From the user's profile info page.

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Users.
3. Apply filters to search for a required user.
4. Click the user.
5. Go to the Avatar tab.
6. Click the trash bin icon .
7. When prompted, click OK confirming that you want to delete the avatar. You should see the notification stating "Avatar deleted".

Edit a user's profile information

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Users.
3. Apply filters to search for the required user.
4. Click the user.
5. Edit the information.
6. Click SAVE. You should see the following notification stating "Successful update".

Add the avatar for a user

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Users.
3. Apply filters to search for the required user.
4. Click the user.
5. Go to the Avatar tab.
6. Hover the pointer over the avatar icon and click Upload and then select a required image/photo.
7. Click SAVE. You should see the following notification stating "Successful update".

Switch an organization for a user

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Users.
3. Apply filters to search for the required user.
4. Click the user.
5. At the top, click Switch organization.
6. Search for the organization.
7. Select a department and role from the drop-down menus.
8. Click SWITCH. You should see the following notification stating "The user Chris Tester has been moved to Test Org".

Add a user to a group

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Users.
3. Apply filters to search for the required user.
4. Click the user.
5. Go to the Groups tab.
6. Check the box next to the group, where you want to add the user.
7. Click SAVE. You should see the notification stating "Successful update".

Delete a user from a group

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Users.
3. Apply filters to search for the required user.
4. Click the user.
5. Go to the Groups tab.
6. Uncheck the box next to the group which you want to delete the user from.
7. Click SAVE.

Groups

Add a group

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Groups.
3. At the top, click + New group.
4. Give the group a name.
5. (Optional) Configure maximum attachment size limit, storage quota, and ownCloud storage quota.
6. Click CREATE.

You should see the notification stating "Successful creation".

Delete a group

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Groups.
3. Click the trash bin icon next to the group you want to delete.
4. When prompted, click OK confirming that you want to delete the group.

Change a group name

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Groups.
3. Click a required group.
4. Change its name.
5. Click SAVE.

Add a user to a group

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Groups.
3. Click a required group.
4. Go to the Users tab.
5. Click + New user.
6. Search for a required user and check the box next to their name.
7. Click ADD.

Delete a user from a group

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Groups.
3. Click a required group.
4. Go to the Users tab.
5. Click the trash bin icon next to the user you want to delete from the group.
6. When prompted, click OK confirming that you want to delete the user.

Add a project to a group

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Groups.
3. Click a required group.
4. Go to the Projects tab.
5. Click + Add projects.
6. Under the Projects section, check the box next to the required project.
7. Under the Roles section, check the box next to the required role.
8. Click ADD.

To check the added project, you should click a required group and then go to the Projects tab.

Delete a project from a group

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Groups.
3. Click a required group.
4. Go to the Projects tab.
5. Click the trash bin icon next to the project you want to delete from the group.
6. When prompted, click OK confirming that you want to delete the user.

Change a project role in a group

1. On the VNCdirectory homepage, click Directory.
2. In the left navigation bar, click Groups.
3. Click a required group.
4. Go to the Projects tab.
5. Click the pencil icon next to the project where you want to change a role.
6. Check the box next to the required role.
7. Click SAVE.